Director of Summer Programs

OUR MISSION: Oregon Episcopal School educates students to realize their power for good as engaged citizens of the world.

ABOUT US: Founded in 1869, Oregon Episcopal School today occupies a wooded 59-acre campus where 880 students in Pre-K through 12th Grade share an excellent faculty, an inquiry-based curriculum, and a strong sense of community. The Upper School also includes a small boarding program of international and domestic students who live and learn together, enhancing the vibrancy of the school community. 

OES seeks and values employees who continually grow in their work practices. Teaching faculty engage in the Characteristics of Effective Teaching for their ongoing learning in service of students. All other employees engage in professional growth specific to their responsibilities. Together, faculty and staff create a vibrant and diverse community of lifelong learners.

As an Episcopal school, we are rooted in a rhythm of gathering and reflection that values and respects all beliefs and cultures. As such, we educate toward a larger purpose – toward inclusion and respect, service and justice, and commitment beyond ourselves. 

JOB SUMMARY: 

The Director of Summer Programs provides visionary, strategic, operational, and pedagogical leadership for all aspects of Oregon Episcopal School’s summer programming. The Director will transform OES summers into a nationally recognized extension of the school’s mission—advancing inquiry, leadership, belonging, innovation, stewardship, and community while strengthening enrollment, partnerships, and long-term institutional sustainability. This leader builds a mission-aligned summer enterprise that expands OES’s educational impact, cultivates future enrollment, develops innovative programming, and continually establishes OES as a destination for transformational learning.

The Director leads the teams within Summer Programs and builds bridges with all OES teams that work during the summer months. Working in close partnership with the Chief Operating Officer, Assistant Director of Summer Programs, and colleagues across faculty, admissions, advancement, athletics, operations, and other areas, the Director balances inspiration with execution: imagining what Summer at OES can become while building the systems, relationships, staffing, financial model, and operational discipline required to deliver consistently excellent experiences for students, families, partners, and staff.

OPPORTUNITY & VISION: 

OES believes learning should not stop when the school day—or school year ends. Through innovative summer experiences, community partnerships, environmental stewardship, leadership institutes, and mission-aligned programming, Summer Programs can serve as the front porch of the institution: welcoming new families, extending the educational mission, generating resources for the future, and creating transformational experiences that help young people discover their power for good.

Summer also offers OES a powerful institutional laboratory: a place to pilot inquiry-based programs, AI and ethics curriculum, environmental leadership, interdisciplinary learning, boarding experiences, admissions initiatives, community partnerships, and faculty innovation before promising ideas to become embedded in the academic year.

At Oregon Episcopal School, Summer Programs are not an extension of the school year, they are an extension of our mission.

Build the future of mission-driven experiential learning through Summer Programs at one of the Northwest’s premier independent schools.

ESSENTIAL DUTIES: 

Program Leadership & Operations

• Provide overall leadership and direction for all OES summer programs, including camps, workshops, enrichment programs, and auxiliary offerings.
• Develop and execute a multi-year vision and growth strategy that positions Summer at OES as a nationally recognized model of mission-driven experiential learning.
• Use summer as an innovation platform to pilot and assess mission-aligned programs—including inquiry-based learning, AI and ethics, environmental leadership, interdisciplinary learning, boarding experiences, admissions initiatives, community partnerships, and faculty-led innovation—with pathways for successful ideas to inform the academic year.
• Cultivate distinctive signature programs, leadership institutes, and partnerships that advance OES’s mission and strengthen its reputation as a destination for transformational learning.
• Build programming and outreach strategies that welcome new families, create meaningful pathways to future enrollment, and deepen engagement with current OES families and the broader community.
• Lead the expansion of inquiry-based learning hours for a large population of students through successfully leading the yearly programmatic production lifecycle of all summer educational offerings for Pre-K to Upper School, from concept to delivery.
• Partner with the Assistant Director to plan, finalize, and implement the annual summer program schedule.
  Ensure program offerings align with OES’s educational mission, values, and strategic priorities.
• Oversee program quality, safety, compliance and consistency across all offerings.
• Yearly evaluate program outcomes and identify opportunities for growth, improvement, and innovation.

Staff Supervision, Support & Training

• Supervise, mentor, and support the Assistant Director of Summer Programs in coordination with the Chief Operating Officer.
• Provide leadership oversight for the recruitment, hiring, onboarding, training, supervision, and evaluation of summer faculty, Teaching Assistants, and staff.
• Serve as the primary point of contact for Summer Faculty, Seasonal Assistant Program Managers, and Health Coordinators. 
• Serve as the primary point of contact for Teaching Assistants during summer programming.
• Lead one-on-one check-ins and group meetings with Teaching Assistants.
• Hold regular faculty and staff meetings and provide opportunities for reflection, guidance on performance, problem-solving, and conflict resolution.
• Collaborate with HR to ensure compliance with hiring practices, training requirements, and employment policies.
• Support the design and delivery of summer staff training in collaboration with the Program Manager.
• Design and deliver hybrid training environments via learning management systems, incorporating both asynchronous and synchronous formats to increase learner engagement and flexibility resulting in full completion rate for employees.
• Provide behavioral support for classes and students through restorative practices, supportive regulation practices, observation, student support plan communication, positive discipline approaches, and communication support for educators and families as needed.

Supplies, Inventory & Systems Management

• Order, organize, distribute, and manage supplies for all camps, workshops, and summer administration.
• Oversee systems for inventory management, supply requests, reuse, and storage.
• Monitor supply-related expenditures and ensure alignment with Director-approved budgets.
• Lead coordination with Operations, Custodial, Grounds, Technology, Transportation, and Food Services teams.
• Facilitate recurring planning meetings with campus partners beginning months prior to program launch.
• Ensure systems support efficiency, sustainability, and smooth program execution.

Facilities, Transportation & Food Services Coordination

• Provide strategic oversight into the use of campus spaces during summer programs.
• Collaborate with Facilities and Operations teams to ensure appropriate classroom, outdoor, and shared space usage.
• Oversee coordination of transportation and food services for summer programs, in partnership with campus departments and external vendors.
• Ensure clear communication, safety protocols, and logistical readiness across departments.

Family & Community Engagement

• Manage the summer camp email account, serving as a primary contact for families.
• Communicate with families regarding registration, schedule changes, refunds, and individual camper needs.
• Center supportive communication to enhance inquiry and implementation of support plans for students and regularly communicate with families as updates and changes are identified.
• Generate and track reports for family communications, including welcome emails.
• Represent summer programs at outreach, tabling, and promotional events.
• Foster strong relationships with current and prospective families through clear, responsive, and inclusive communication before and during the program season

Budget & Administrative Responsibilities

• Develop, maintain, and oversee the annual summer programs budget in consultation with the COO and CFO.
• Develop sustainable revenue, enrollment, and partnership strategies that support responsible growth and generate resources for OES’s future while protecting program quality, access, and mission alignment.
• Use enrollment, financial, program-quality, and community-engagement data to evaluate performance, identify opportunities, and inform strategic investment and innovation.
• Track program revenues and expenses to ensure fiscal sustainability.
• Monitor expenses, ensure financial accountability, and submit expense reports accurately and on time.
• Ensure compliance with Business Office procedures and financial policies.
• Oversee payroll processes and ensure accurate and timely submission of payroll information.

Collaboration, Mission & Professional Responsibilities

• Build and maintain strong working relationships with faculty, staff, department heads, divisional leaders, and external partners.
• Serve as a highly collaborative bridge across faculty, admissions, advancement, athletics, operations, and other teams whose work intersects with summer, building shared ownership of the Summer at OES vision.
• Develop and steward mission-aligned relationships with community organizations, educational partners, and other external collaborators that extend OES’s impact and create new opportunities for students and families.
• Champion Summer Programs as an institutional asset that advances mission, innovation, enrollment, community connection, and long-term sustainability—not solely as a stand-alone department.
• Ensure summer programming reflects the school’s mission, values, and commitment to inclusion and belonging.
• Attend required meetings, orientations, and training.
• Engage fully in OES-based and external DEIA professional development opportunities.
• Lead summer programs in alignment with the school’s stated equity and inclusion principles.

Compliance

• Maintain required certifications, including Child Care Division Central Background Registry enrollment, Food Handler certification, and CPR/First Aid.
• Maintain professional development records in Oregon Registry Online (ORO).
• Ensure compliance with all applicable local, state, and federal regulations.