What are the responsibilities and job description for the Administrative Assistant position at Oregon East Symphony?
Position Title: Administrative Assistant
Location: OES Office (345 SW 4th St, Pendleton, OR 97801) and some remote work possible
Hours: Part Time - 20-25 hours/week, which includes 16 hours of mandatory in-office hours, remaining hours scheduled by agreement. In addition to the 20-25 hours there are approximately 12 hours on each of 5-6 concert weekends per season.
Compensation: $20-22/hour depending on experience/qualifications
Benefits: No employer-provided benefits
Reports to: Executive Director
Works with: Education Director, Conductor & Artistic Director, Board of Directors and volunteers,
Preferred Start Date: January 4th, 2027
Responsibilities include:
- Maintaining public-facing office hours (10am-2pm, Monday-Thursday, except holidays and Pendleton Round-Up)
- Handling in-person, mail, phone and internet-based OES patron transactions including individual and season ticket sales, donations and additional sales
- Handling general information requests from the public
- Bookkeeping (processing incoming and outgoing invoices, remitting payments, printing checks, maintaining customer/vendor records, reconciling account statements, handling bank deposits)
- Maintaining accurate print and digital records which include (but are not limited to) financial records, invoices, season ticket holder information, concert seating, mailing lists, advertiser, sponsor and donor information, education program registrations, music and education personnel contracts and grant proposal data
- Assisting the Executive Director in orchestra personnel management (contracting musicians, arranging accommodations for performers, distribution of music)
- Assisting the Executive Director in preparing publicity material (press releases, print advertisements, posters radio ad copy)
- Light graphic design including (but not limited to) concert program layout, signage and ticket printing
- Light website/social media account maintenance
- Handling incoming/outgoing mail
- Managing office supply inventory
- Maintaining appearance of office
- Other duties as needed
Qualifications:
- Strong verbal and written communications skills
- Strong organizational skills and attention to detail
- Ability to follow written and verbal instructions
- Demonstrated ability to work well with the public
- Willingness and ability to develop long-term relationships with OES volunteers
- Ability to handle multiple tasks, projects, and priorities effectively and professionally.
- Proficiency in Intuit Products (QuickBooks, Mailchimp)
- Proficiency in Microsoft Office Suite (Word, Excel, Publisher)
- Proficiency in Google Workspace (Gmail, Drive, Sites, Meet, Calendar)
- Proficiency in Square point-of-sale system
- Ability to stand for extended periods, bend, stretch, twist or reach with your body, arms and/or legs.
- Ability to lift up to 25 pounds.
About us: The Oregon East Symphony is a 501(c)(3) cultural nonprofit established in Pendleton, OR in 1986. Our mission is: “To sustain a symphony orchestra, chorale and music education program to enhance the cultural richness of Umatilla and Morrow Counties and the Umatilla Indian Reservation.” To achieve our mission, we present two streams of programming: an annual symphony and chorale concert season, and Playing for Keeps, a classical music education program for rural youth.
To Apply: Please submit a resume including three references and a cover letter to or Oregon East Symphony, Attn: J.D. Kindle, PO Box 1436, Pendleton, OR 97801. Deadline for receiving application materials is November 24, 2026. Interviews will be scheduled for the week of November 30th, 2026. Offers of employment are contingent on a background check conducted by the Oregon State Police.
The Oregon East Symphony is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We welcome applicants from all backgrounds, including members of the communities we serve.
Pay: $20.00 - $22.00 per hour
Expected hours: 20.0 – 25.0 per week
Work Location: In person
Salary : $20 - $22