Responsibilities of this position include but are not limited to the following:

• Performs second level quality control (QC) district-wide by reviewing, identifying, and performing corrective actions to ensure the accuracy of data, filings, and official records entered through the Case Management/Electronic Case Filing (CM/ECF) program. Corrective actions include communicating error resolution to court staff and members of the public.
• Assists with first level QC, when needed, to ensure accuracy and completeness of official case records from opening to final disposition.
• Compiles data used for monthly reports that document the quality and quantity of work performed by each staff member for specified time periods.
• Advises supervisors regarding trends in errors.
• Recommends new procedures and changes to existing procedures. Maintains procedural documentation.
• Identifies court training needs. Develops training materials. Delivers training, including for new employees.
• Responds to docket inquiries and questions from court staff and filing questions from members of the public.
• Prepares and distributes periodic reports that are required by the AO or required internally pursuant to the Guide to Judiciary Policy.
• Reviews and takes corrective actions on judgments district-wide.
• Makes administrative corrections to the record, including replacement of pdfs. Monitors undeliverable notices of electronic filing and takes appropriate actions.
• Reviews judgments in criminal cases prior to filing to ensure accuracy. Recommends revisions as necessary to sentencing judges as appropriate.
• Assists with administration of Court programs, including the Pro Bono and Alternative Dispute Resolution programs.
• Other duties as assigned.

Minimum Qualifications: Candidates must have a high school diploma or equivalent and two years of specialized experience.

Desired Qualifications: Bachelor's degree from an accredited college or university. Experience in a legal setting, and CM/ECF (Case Management/Electronic Case Filing) experience is highly desirable.

Specialized Experience: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Conditions of Employment

• Applicants must be U.S. citizens or lawful permanent residents currently seeking citizenship or intending to become a citizen after meeting the eligibility requirement as outlined in 8 U.S.C § 1324b(a)(3)(B). False statements or omissions of information on any application materials or the inability to meet conditions of employment may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
• All information is subject to verification and background investigation.
• An FBI background check is required for all individuals appointed to positions in the U.S. Courts. New employees are considered 'provisional hires' pending the successful completion of the FBI background check.
• Employees of the U.S. Courts serve under "Excepted Appointment" and are considered "at will" employees. As such, employment can be terminated at any time. Furthermore, Federal Civil Service classifications do not apply.
• Duty station assignments are at the sole discretion of the appointing officer.
• Employees are subject to mandatory participation in electronic funds transfer (EFT) for payment of net pay (i.e., Direct Deposit). (Limited exceptions are available upon request.)
• The court reserves the right to modify the conditions of posted job announcements or to withdraw an announcement entirely, either of which may occur without prior written or other notice.
• In the event a position becomes vacant in a similar classification within a reasonable time from the original announcement, the appointing officer may select an appointee from the candidates who responded to the initial announcement without posting the vacancy.

We encourage applications from all qualified applicants and seek a diverse pool of applicants. No emailed applications please.

Applicants should apply through the court's online applicant tracking system and submit the following: a letter of interest; a completed AO-78, Application for Federal Judicial Branch Employment (generated via the applicant tracking system); a chronological resume; and a list of 3 professional references.

To view openings and to apply, visit our applicant tracking system . The court provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application or hiring process, please notify the Human Resources Division of the Clerk's Office at 503-326-8165. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.