Office Support (Office Specialist 1)

Initial Posting Date

03/30/2026

Application Deadline

04/06/2026

Agency

Department of Human Services

Salary Range

$3,515 - $4,312

Position Type

Employee

Position Title

Office Support (Office Specialist 1)

Job Description

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits!

Start your career in public service with the Office of Financial Services! We are looking for an enthusiastic and detail‑oriented Office Specialist 1 to provide essential clerical support that keeps our operations running smoothly. In this role, you will support our financial document workflow, including imaging and organizing records in Laserfiche, while performing a variety of general office and record‑processing tasks. If you enjoy helping teams stay organized, ensuring documents are accurate and accessible, and being part of a collaborative, dynamic environment, we encourage you to apply and join our growing team.

Summary Of Duties

As an Office Support Specialist, you will:

• Support financial document processing by entering records into Laserfiche.
• Review documents for completeness and accuracy.
• Respond to requests for documents and assist with timely retrieval.
• Prepare and send documents for archiving following established procedures.
• Provide document support to managers and staff as needed.
• Help maintain office supply inventory and organize the supply area.
• Assist with basic correspondence and small copy/printing tasks.
• Support meeting scheduling when requested.
• Work with agency staff to identify opportunities for improving accounting-related workflows and documentation processes.
  
  

Minimum Qualifications

• One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
• An equivalent combination of experience and college coursework or training in a general office occupation.
  
  

Essential Attributes

We are looking for candidates with:

• Experienced in proofing, verifying, and auditing documents and data to ensure accuracy and consistency.
• Expereience performing a wide range of clerical office duties.
• Experience in operating computer terminals and microcomputers to enter, update, correct, and retrieve information efficiently.
• Experience reviewing technical forms and documentation for completeness, compliance, and accuracy.
  
  

Attention all candidates! A Cover Letter is not mandatory during the application process, but you are highly encouraged to submit one. It will be used to assess if you fulfill the essential attributes requirement. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

• Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. If you are selected as the final candidate and a degree is listed as a minimum qualification for the position, please be prepared to provide verification of your completed education before moving forward in the hiring process. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
  
  

Working Conditions

• Work is performed in an office environment.
• The role is eligible for a hybrid work schedule. You will be required to work on-site at the Salem office one to two days per week.
• During the training period, you will be required to work on-site in the Salem office.
• A flexible work schedule may be available and will be discussed during the interview process.
  
  

Background Checks And Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
  
  

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.
  
  

Employment Preference

Veterans’ And Oregon National Guard Preference

• Veterans’ preference information.
• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
• Oregon National Guard are eligible for preference in public employment, who meet the qualifications of the position. For more information, please visit, https://www.oregon.gov/jobs/Pages/Veterans.aspx
  
  

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
• This recruitment may be used to fill future vacancies in the same classification.
  
  

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Nora Leyva Esquivel. If you contact the recruiter, please include the job requisition number: REQ-197159.
• Email: Nora.L.LEYVA-ESQUIVEL@odhs.oregon.gov
• Phone (call or text): 503-269-4222