Executive Assistant & Project Manager

Why Choose OCE?

Oregon Corrections Enterprises (OCE) provides adults in custody (AICs) opportunities to gain valuable work skills and on the job training to help individuals increase their chances of success after incarceration. Our mission, in partnership with the Department of Corrections (DOC), is to promote public safety by providing AICs with work and training opportunities in a self-sustaining organization.

Description:

Oregon Corrections Enterprises (OCE) is seeking a full-time Executive Assistant/Project Manager to serve as a trusted strategic partner to the CEO and COO by providing high-level executive support while independently managing cross-functional projects critical to OCE’s mission, operations, and strategic priorities. This role requires exceptional judgement, discretion, organizational excellence, and the ability to move seamlessly between confidential executive support and results-driven project execution. This position offers a competitive compensation package including employer paid health, vision, dental, paid time off, and retirement through the Oregon Public Employees Retirement System (PERS), and 11 paid holidays per year.

Key Responsibilities

Executive Support (CEO & COO)

• Provide comprehensive administrative and operational support to the CEO and COO
• Manage calendars, meetings, travel, correspondence, and executive materials
• Track action items, deadlines, and follow-ups
• Handle sensitive and confidential information with discretion
• Serve as liaison and gatekeeper for executive leadership
• Send communications on behalf of the CEO/COO to internal and external stakeholders
• Oversee public records requests

Project Management & Strategic Initiatives

• Lead and manage cross-functional projects from initiation to completion
• Develop project plans, timelines, milestones, and deliverables
• Coordinate teams and ensure accountability
• Prepare executive dashboards and progress reports
• Support enterprise initiatives including system implementations and process improvements
• Contract oversight

Operational & Organizational Support

• Assist with board, legislative, and stakeholder engagements
• Improve workflows and organizational efficiency
• Serve as a bridge between leadership and departments
• Party and event planning and organizing

Desired Knowledge and Skills:

• Experience supporting C-suite executives
• Project management certification
• Familiarity with ERP systems and performance metrics
• Strategic thinking
• High level of attention to detail
• Relationship management
• Ability to solve problems
• Maintain confidentiality standards at all times
• Strong organizational, communication, and prioritization skills
• High level of discretion and professionalism
• Proficiency in Microsoft Office and collaboration tools

Working Conditions:

• May be required to work some late and unusual hours, including some weekends
• Requires willingness to travel in or out of state, including some overnight trips
• Ability to sit, stand, or walk for extended periods of time
• Ability to climb stairs without assistive aids
• Travel throughout the institution(s) will be required on a regular basis

Minimum Qualifications:

• A Bachelor’s Degree in Business Administration, Communications, Project Management, or a related field; and two (2) to four (4) years of experience in project management and/or executive support.

OR

• Five (5) to seven (7) years of executive support and/or project management experience.

AND

• Pass an initial and annual Law Enforcement Data System (LEDS) criminal background check
• Pass pre-employment drug screening

How to Apply:

Submit the online application and the following:

• Resume detailing your work history, be sure to list start and end dates for positions held (Required)
• Cover Letter describing why you would be successful fulfilling the duties and responsibilities of this position (Recommended)
• Copy of DD214 if claiming veteran’s preference. Please note this form must be attached if you wish to claim preference.

Additional Information:

Prison Rape Elimination Act (PREA): PREA prohibits OCE from hiring, or promoting anyone who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in Institution settings. These include a jail, prison, or other correctional facility (including juvenile corrections) AND any institution or facility where people are residing for the purpose of receiving care or treatment (e.g., adjudicated delinquent, neglected, placed in State custody, mentally ill or disabled, chronically ill, or physically disabled, etc.). These include skilled nursing care, intermediate or long-term care, or custodial or residential care (e.g., group home, rehabilitation, assisted living/nursing home, hospice, etc.).

For more information regarding PREA please visit: Department of Corrections : Prison Rape Elimination Act : Prison Rape Elimination Act : State of Oregon

Equal Employment Opportunity: Oregon Corrections Enterprises is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. OCE is an equal opportunity, affirmative action employer committed to work force diversity.

Diversity, Equity, and Inclusion: Oregon Corrections Enterprises strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, feel free to contact us to discuss your application.