What are the responsibilities and job description for the Administrative Assistant - Ohio Connections Academy position at Oregon Connections Academy?
Job Details
Description
School Summary
Ohio Connections Academy is a tuition-free K–12 public virtual school that students attend from home. Authorized under state law by the Ohio Council of Community Schools, Ohio Connections Academy (OCA) is state-certified and open to students throughout Northeast, Northwest, Central, Southeast, and Southwest Ohio.
Position Summary And Responsibilities
Based at our Columbus or Mason, Ohio office, the Administrative Assistant supports daily school operations with a primary focus on attendance, truancy, and student records. Key responsibilities include monitoring and tracking attendance, coordinating truancy interventions, maintaining accurate student records, and providing general administrative support to staff. The role also involves regular communication with families, staff, and external partners, including other schools.
Primary Duties
Application Contingency: ANY PERSON WHO KNOWLINGLY MAKES A FALSE STATEMENT IS GUILTY OF A FALSIFICATION UNDER SECTION 2921.13 OF THE OHIO REVISED CODE, WHICH IS A MISDEMEANOR OF THE FIRST DEGREE.
Description
School Summary
Ohio Connections Academy is a tuition-free K–12 public virtual school that students attend from home. Authorized under state law by the Ohio Council of Community Schools, Ohio Connections Academy (OCA) is state-certified and open to students throughout Northeast, Northwest, Central, Southeast, and Southwest Ohio.
Position Summary And Responsibilities
Based at our Columbus or Mason, Ohio office, the Administrative Assistant supports daily school operations with a primary focus on attendance, truancy, and student records. Key responsibilities include monitoring and tracking attendance, coordinating truancy interventions, maintaining accurate student records, and providing general administrative support to staff. The role also involves regular communication with families, staff, and external partners, including other schools.
Primary Duties
- Truancy & Attendance Support
- Schedule and conduct truancy meetings with caretakers/guardians.
- Answer and direct phone calls, emails, and parent inquiries regarding student attendance.
- Send attendance and truancy notification letters to families at various stages of the process.
- Utilize pivot tables in Google Sheets to monitor student attendance trends and engagement.
- Perform mail merges to send out attendance notices to families.
- Student Records
- Request, receive, and process student records from other schools.
- Send official student records upon withdrawal or transfer.
- Coordinate with other schools to obtain required records.
- Calling families and schools to follow up on enrollment.
- Other duties as assigned
- High school diploma, or equivalent required
- 1–2 years of administrative experience preferred
- Proficiency in Microsoft Office and Google Workspace (Mail, Calendar, Drive, Docs, Sheets, etc.)
- Intermediate skill level in Excel/Google Sheets
- Strong communication skills (oral and written)
- Strong interpersonal skills, customer-focused, and detail-oriented
- Ability to multitask and adapt in a fast-paced, team environment
- Ability to maintain confidentiality (FERPA compliance)
- Must pass FBI and BCI background checks (per Ohio law)
- Must be able to use a personal electronic device and email for two-step authentication
Application Contingency: ANY PERSON WHO KNOWLINGLY MAKES A FALSE STATEMENT IS GUILTY OF A FALSIFICATION UNDER SECTION 2921.13 OF THE OHIO REVISED CODE, WHICH IS A MISDEMEANOR OF THE FIRST DEGREE.