What are the responsibilities and job description for the Administrative Assistant II - K-12 position at Oregon Charter Academy?
Administrative Assistant II - K-12
Oregon Charter Academy
12-month full-time, Classified 2
Wilsonville, Oregon
School Summary
Oregon Charter Academy (ORCA) is a virtual public school serving students in grades K–12 throughout the state. Teachers at ORCA are student-focused, adapting to meet students’ educational needs through personalized learning using our high-quality curriculum and the teaching of 21st-century skills. ORCA is authorized by the Santiam Canyon School District and is governed by its own independent charter school board. The school has been in operation since 2005 and is accredited through Cognia.
Position Responsibilities
Working in a combination from the school’s satellite office in Wilsonville, Oregon, and from home, the Administrative Assistant will be an integral part of the school and classified staff and report to the Wilsonville Office Manager. The Administrative Assistant will support office operations, records management, and the K-12 administration.
While not meant to be an inclusive list, the Administrative Assistant will be responsible for the successful completion of the following tasks:
Essential Job Functions:
- Provide high-level support to school staff and be an integral part of the classified staff.
- Enter data into the online student information system.
- Assist K-12 Administrators with student placement, student club placement, attendance reports, projects such as the graduation program, course catalog, students of the month, and other clerical tasks as assigned.
- Greet and assist staff, students, families, and visitors both in person and by phone; this includes routing calls, relaying messages, receiving and directing visitors, and determining priority matters promptly and courteously.
- Attend program and department staff meetings to stay fully informed about school activities and efforts, to improve skills, and maintain frequent lines of communication.
- Maintain pertinent records.
- Performs all functions within FERPA regulations.
- Cultivate and model a respectful work and learning environment.
- Self-starter who also works well in a team.
- Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
- Providing reception at the front desk as necessary.
- Prompt and regular attendance.
Additional duties as assigned.
Position Requirements
Requirements
- HS Diploma
- Strong technology, organization, and time management skills
- Excellent communication skills, both oral and written
- High degree of flexibility and dependability
- Ability to travel for required All-Staff meetings and other meetings or events
- Ability to work in the Wilsonville office, as well as remotely two days a week.
Preferred Background
- Bachelor Degree
- School administrative assistant experience
- Skilled with Google Suite, PowerSchool SIS, Adobe PDF, and Canva
Compensation Package
- Click here to review the salary schedule for this position.
- Predominantly work from home.
- Comprehensive, competitive medical, vision, and dental benefits (OEBB).
- Participation in state retirement plan (PERS).
- Tuition reimbursement up to $5,250 per calendar year.
- 403(b) plan with employer match potential.
Additional employer-paid and voluntary benefits.
Applicants with culturally diverse backgrounds are strongly encouraged to apply.
How to Apply: . Please be prepared with a letter of interest and a resume.
Oregon Charter Academy is committed to the principle of equal employment opportunity and seeks employees who reflect and support our mission-driven commitment to a diverse school community. For more information, please visit www.oregoncharter.org.
Salary : $5,250