Administrative Assistant

Our Vision

A world where no resource is wasted.

Our Mission

To ensure that no resource goes to waste by empowering people to redeem every container easily, efficiently, and effectively.

Our Values

We are loyal, resilient, trustworthy, creative, competent, and engaged.

Summary

The Administrative Assistant provides essential support to ensure smooth day-to-day operations of the front office and broader organization. This role serves as the first point of contact for visitors and callers, delivering a professional and welcoming experience while managing a variety of administrative, clerical, and operational responsibilities. In this position, you’ll oversee front desk operations, coordinate office logistics, and support key business processes. This role is ideal for someone who is highly organized, detail-oriented, personable, and skilled at managing multiple priorities.

Primary Duties & Responsibilities

• Provide a warm and professional welcome to all office visitors
• Manage an organized, efficient, and customer-focused reception area.
• Answer and route incoming calls, messages, and general inquiries across the organization.
• Coordinate incoming and outgoing mail, shipping, and deliveries.
• Oversee office supply and janitorial supply ordering for multiple departments.
• Coordinate certain vendor relationships, audit invoices, and assist with contract renewals.
• Process, review, and reconcile various operational reports.
• Support accounting with administrative tasks such processing check deposits, data entry, cash reporting, stuffing checks, and other miscellaneous items.
• Assist with company events, board meetings, tours, and other onsite activities by preparing meeting spaces and coordinating food, beverages, and materials.
• Provide executive support including travel arrangements and conference registrations.

Requirements – Skills, Job Knowledge & Abilities

• Knowledge of generally accepted office practices and procedures.
• Experience in organizing and maintaining business data files.
• Ability to follow general instructions and understand directions for completing assigned projects.
• Experience with a multi-line phone system.
• Computer literacy and experience with MS Word, MS Excel, and Outlook
• Excellent oral communication skills.
• Confidentiality is a must. This position must not disclose any information received in the performance of job tasks without express written permission.

Education/Experience

• Minimum high school diploma or GED
• 1 years’ related work experience

Benefits and Perks

• Comprehensive medical, dental, and vision coverage
• 401(k) with 100% match on employee deferrals up to 4% of compensation. 50% match on deferrals between 4%-6%
• Generous PTO plan and 7 paid holidays annually
• Free on-site coffee/tea station
• Monthly credits to enjoy on-site snacks and beverages

Supervisory Responsibility

• None

Travel

• None

Working Conditions/Physical Requirements

• Perform work in an indoor professional office environment
• Use standard office equipment and supplies
• Sit/stand for continuous periods of time at a desk and work on a computer, walk occasionally
• Use arms, wrists, hands and fingers to reach, grasp objects, use tools, and for writing and keyboarding
• Read, write, and speak to communicate effectively with others
• Listen to interpret comments and instructions received.
• Visual abilities to be able to read printed documents and computer screens.
• Lift, carry and push/pull to move office products and supplies up to 20 pounds