What are the responsibilities and job description for the Accounts Payable Specialist position at Ore Designs, Inc?
ORE is a leading firm in the landscape architectural industry. We design metal elements and systems for landscape architects and contractors. We are growing fast and are looking to add a detail-oriented Accounts Payable Specialist to our team to assist with our accounting needs. This individual will assist the accounting team by performing necessary duties, such as entering invoices into the system, reviewing and verifying invoices and check requests, etc.
Benefits
- 10 paid holidays yearly
- Paid Time Off (PTO)
- Competitive pay with regular pay increases
- Tuition and certification reimbursement
- Cross training and growth opportunities
- Exceptional facility that is clean, safe, organized and well lit
- Medical, Dental & Vision Insurance
- Life & Disability Insurance
- Health Savings Account (HSA) and Flexible Spending Account (FSA) options
- Dependent Care Reimbursement Account (DCRA)
- Employee Assistance Program (EAP) including free counseling for employees
- Retirement saving plan with 401K company match program
- Your safety is our priority - safe and clean workplace that goes above required guidelines
- Regular staff meetings to increase communication
- Summer and Holiday Parties
- Employee recognition
- Monthly social events
- Free coffee, tea, and espresso
- Onsite food market
Qualifications & Skills
- Attention to detail and accuracy.
- Fundamental understanding of basic accounting principles
- Proficient in data entry and management.
- Strong organizational skills.
- Ability to meet deadlines.
- Proficiency in basic math, including algebra, with a strong aptitude for accurate calculations.
- Experience with Microsoft Word, Outlook, and Excel.
- Problem solving skills and ability to work with a team.
- Professional written and verbal communication skills.
Responsibilities & Duties
- Review, verify, and match invoices and check requests.
- Ensure invoices are entered into our system and (if applicable) matched to PO's daily.
- Enter, upload, and set up payment for invoices in system.
- Maintain a high level of accuracy in all financial data entry.
- Track expenses and process expense reports, including credit cards.
- Ensure expense reports match the company travel policy.
- Research and resolve invoice discrepancies and issues.
- Correspond with vendors and respond to inquiries, while maintaining vendor files.
- File all incoming financial records both physically and on our server.
- Assist with month-end closing and reconciliation.
- Assist the accounting team in reconciling statements and with budget variances.
Pay & Schedule
- $18-22 per hour, DOE.
- Part-Time Position: 20-30 hours weekly.
- Consistent schedule is required. However, we are flexible on the times during the business hours of Mondays through Fridays, 8:00 am – 4:30 pm.
- This position is in office, remote work is not available.
- Hours may vary slightly depending on business needs and demands.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities. While performing the duties of this job, the employee is regularly required to sit, walk, talk and/or hear. The employee must also occasionally lift and/or move up to 25 pounds. Works from a normal office setting; however, performs a significant amount of time on the production floor of the facility. May need to work in a variety of temperatures. The noise level in the work environment may range from moderate to loud.
Salary : $18 - $22
