What are the responsibilities and job description for the Office Manager position at Orbis Education?
Primary Responsibilities /Accountabilities/ Essential Functions
Supervise and manage a team of direct reports.
Experience
Experience/ Education
- Responsible for opening and closing the Site daily during hours of operations.
- Manage front desk reception and overall facility needs (keys, FOBs, equipment maintenance, site maintenance).
- Process all office mail.
- Manage Student and Staff badge/ID process.
- Inventory and ordering of office and nursing supplies.
- Primary contact for property management.
- Oversees office technology and equipment (staff computers and chrome books).
- P-Card reconciliation and Procurement.
- Manage operational calendar (PTO, Exams, Events, Room Scheduling).
- Conducts Site Tours and assist in planning and executing on-site events.
- Maintain computer testing rooms (prepare and take down chrome books for testing).
- Proctor on-site exams following outlined processes and procedure for exam delivery.
- Validate appropriate identification as necessary for admission to exam.
- Oversee and schedule Exam Proctors ensuring policy and procedures are followed.
- Provide administrative support when needed.
- All other duties as assigned
- MS Office Suite.
- E-procurement software.
- CRM.
- SIS Systems.
- Key card entry software.
- Exam software.
Supervise and manage a team of direct reports.
Experience
Experience/ Education
- Minimum 1 year experience in administrative capacity for large department/function.
- An equivalent combination of work experience and education/training may be substituted
- Experience in a higher education environment is strongly preferred, but not required
- Must successfully pass a background check.
- Associate Degree required; Bachelor’s Degree preferred.
- Sitting: 6-7 hours a day
- Standing: 1-2 hours a day
- Walking: 1-2 hours a day
- Lifting: Occasionally
- Carrying: Occasionally
- Pushing: Rarely
- Bending: Occasionally
- Squatting: Rarely
- Kneeling: Rarely
- Climbing: Rarely
- Reaching: Occasionally
- Grasping: Frequently
- Fine Eye to Hand Coordination: Continuously
- Driving: Rarely
- Work Environment: Office building on site. Work performed is primarily inside, subject to variations in temperature and weather, equipment noise and dust.
