Administrative Assistant 2

Overview

APPOINTMENT TYPE: Full-Time Regular (FTR)

LOCATION: Las Vegas, NV (On-Site)

• SALARY RANGE: $20.92 - $27.98/hour
  
  

PURPOSE : Under general supervision, act as office manager forthe Special Operations and Research Division (SORD) office. Provide general administrative functions, serve as property contact, assist with GSA vehicles, timekeeping, and purchases. Monitor budget and provide reporting and updates to SORD Director.

Responsibilities

• General Administrative functions - Assist with day-to-day tracking of expenditures, utilizing planning and budgeting systems, financial briefings, fact-finding, form preparation, and time management.
• Provide office management and administrative functions essential for the success of research goals. Support projects in coordination with division director, administrative team, and DOE/NNSA/NFO.
• Serve as Property Contact - Support and assist the Property Custodian in property management activities. Assist with tracking property location and condition. Assist with assignment of property for official use and appropriate safeguards. Assist with reporting all incidents within guidelines. Assist with audits and verifications.
• General office management functions to include but not limited to working with facility representatives to coordinate site safety, managing communications, scheduling, organizing information, and other general support.
• GSA Vehicles - Assist with monthly reports, monitoring, and other necessary tasks.
• Timekeeper - Assist with preparation of time and attendance reports.
• Purchasing - Assist in activities to purchase materials, supplies, non-personal services, and equipment essential for the success of goals
  
  

Qualifications

High School diploma and 4-6 years of experience requiring similar knowledge, skills, abilities, and performing duties as described may be substituted for the minimum requirements. Higher level education above minimum may count for additional experience.

• Must have experience and be proficient in using Microsoft Office (Word, Excel, Outlook and PowerPoint) and Google Workspace (Docs, Sheets, Gmail, and Slides) .
• Effective communication, both verbal and written, and customer-friendly attitude is required.
• Punctuality and excellent attendance is required.
• Conscientious attention to processes and procedures are required as well as the physical organization of the office space.
• Experience working in a Federal and/or research environment and business office operations.
• Must have experience interfacing with internal/external subject matter experts.
• Coordination and multitasking for multiple programs.
• Strong interpersonal, written and verbal communication, critical thinking, decision-making, and problem-solving skills.
• Excellent organizational skills are a requirement for the position.
• Ability to coordinate, organize, and manage multiple tasks.
• Attention to detail, deadline consciousness, positive attitude, teamwork, strong work ethic, enthusiasm, and creativity desired.
• Ability to research and interpret information
• Ability to devise methods to compile, analyze and utilize information
• Ability to meet internal/external staff expectations wtihin scope of the project
• Ability to adjust schedules to meet deadlines
• Experience working with internal/external staff to develop solutions.
• The candidate’s starting salary will be determined upon hire and ORAU will use salary survey data, internal comparators, and the candidate’s qualifications to determine salary.
  
  

TOTAL REWARDS

ORAU has a strategic approach to providing total rewards to employees through a fair, equitable, and competitive total compensation package. The goal of our total rewards system is to integrate compensation, benefits, work-life balance, performance, recognition, development, and career opportunities to attract, engage, and retain the talent required to achieve ORAU’s business objectives. The benefit component of our total rewards program supports business goals by offering the following benefits based on employee eligibility:

• Legally required benefits
• Retirement plan access
• Travel Accident Insurance
  
  

The ORAU total reward package also promotes work-life balance. Mindful of the need for employees to care for themselves and their families, ORAU offers the following additional work-life benefits based on employee eligibility:

• Paid Time Off (PTO)
• Paid Holidays
• Flexible work schedules or compressed work weeks
• Occupational Health and Wellness Programs
• Employee Assistance Program