Accounting Assistant

POSITION SUMMARY

Orange Lutheran High School (OLu) is seeking a detail-oriented and mission-driven Accounting Assistant to support the daily financial operations of our Business Office. The Accounting Assistant will assist in maintaining accurate financial records, processing transactions, and ensuring compliance with internal controls and policies in support of nonprofit accounting standards. This position plays a key role in supporting the school’s mission to “help students internalize the Gospel message of salvation in Christ Jesus” by ensuring responsible and transparent stewardship of the school’s financial resources.

Reports to: Director of Finance and Accounting

Supervises: None

ESSENTIAL DUTIES

General Accounting & Financial Support

• Perform daily accounting operations, including treasury management, general ledger entries, account reconciliations, deposit activity, cafe accounting, bank and ledger reconciliation, as well as general departmental support
• Regular reconciliation between the ledger and all subledger platforms to include Square, Active, GiveSmart, FAS, Black Baud, Horizon, TYSYS, and Finalsite
• Provide setup and integration of financial platforms with accounting software
• Provide interdepartmental accounting support for account coding and revenue recognition
• Prepare journal entries, reconcile bank and balance sheet accounts monthly
• Support the monthly, quarterly, and annual closing processes in collaboration with the Accounting Manager
• Maintain organized financial documentation and records in accordance with audit and retention standards
• Assist in preparing materials for annual audits and financial reviews
• Assist in the organization’s FACTS Grant and Aid application management
• Assist in Fixed Asset management and capitalization process
• Respond to information requests, research and interpret data, as well as answer accounting and financial queries for internal customers
• Interact with students, parents, administrators, and co-workers in a professional manner
• Attend and participate in professional development settings throughout the year
• Support Student Accounts in the maintenance of all volunteer hours recorded and field questions related to those hours
• Support Accounts Payable with corporate credit card reconciliation and follow up accordingly
• Assist in cash counts, start-up cash, and reconciliations of cash needs on campus and during events
• Maintain all accounting department hard copy records and filing systems
• Seek, promote, and recommend best practice approaches for all work in alignment with GAAP
• Identify and report system or workflow issues, and collaborate with software support or IT, as needed
• Maintain confidentiality of financial and personnel records in accordance with school policy

Mission and Team Support

• Uphold the mission, vision, and values of Orange Lutheran High School in all financial practices
• Provide excellent customer service to faculty, staff, families, and vendors in a professional, Christ-centered manner

ADDITIONAL DUTIES

• All other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below are representative of the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position

Education

Associate degree in Accounting, Finance, or related field; bachelor’s degree preferred

Experience

2 years of accounting or bookkeeping experience, preferably in a nonprofit or educational organization

LICENSES, CERTIFICATES, AND CLEARANCES

• Cleared Background/Fingerprint check
• Valid CPR certifications
• Cleared TB assessment
• Completion of Ministry Safe Training

KEY COMPETENCIES

Knowledge

• Working knowledge of MIP Abila and Microix or similar financial systems
• Strong proficiency in Microsoft Excel and accounting-related data management
• Nonprofit fund accounting and familiarity with donor-restricted funds
• Understanding of Generally Accepted Accounting Principles (GAAP) for nonprofits

Skills and Abilities

• Effective presentation skills
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities
• Proven listening and interpersonal skills
• Strong communication skills and commitment to collaborative teamwork
• Demonstrated integrity, discretion, and alignment with Christian values
• Ability to represent the mission, vision, and core values to all stakeholders and prospective families
• Planning and organization; prioritizes and plans work activities; uses time efficiently; organizes other people and their tasks
• Professionalism, reliability
• Uses discernment in analyzing situations and adopts an effective course of action
• Exhibit a student's first focus in all aspects of the job
• Exhibit professionalism and approach others tactfully; react well under pressure; Treat others with respect and consideration, work with integrity

PERSONAL CHARACTERISTICS

• Exhibit the highest level of Christian integrity; their life reflects Christ-like morals, behavior, attitude, and leadership
• Integrate faith and prayer in the performance of job duties
• Ability to articulate their Christian faith
• An active member of a Christian church, the Missouri Synod preferred
• Support the Mission and Statement of Faith of Orange Lutheran High School
• Model integrity, professionalism, and stewardship in all financial matters

PHYSICAL REQUIREMENTS

• The employee must have the ability to lift, carry, pull, push, or move objects up to 40 pounds and to bend, stoop, sit on the floor, climb stairs, squat, kneel, jump, twist, or bend
• The employee must have the ability to move about the campus
• Able to perceive sound, see, and speak so that others can understand
• Able to operate business-related equipment, handling and manipulating various materials and objects
• Able to sit and work at a video display terminal for extended periods of time
• Routinely uses standard office equipment such as computers, phones, photocopiers, and filing systems
• Occasional evening or weekend work may be required during the fiscal year-end or during audit preparation periods

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job

• Most of the work is performed indoors in a climate-controlled office environment with infrequent exposure to an outdoor environment
• The noise level is that of a typical quiet office setting, with occasional exposure to moderate noise levels in the student environment
• This position operates in a professional school office setting and routinely uses standard office equipment such as computers, phones, photocopiers, and filing systems. Occasional evening or weekend work may be required during the fiscal year-end or during audit preparation periods

This job description intends to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments to address the needs of the school and changing business practices. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position's role, scope, and FLSA status, or grade.