Administrative Assistant (Finance Center)

Orange County Hispanic Chamber of Commerce

Title: Administrative Assistant (Finance Center)

Location: Irvine, CA (OCIE SBDC Finance Center)

Type: Independent Contractor

Hours: Part-time- 20 hours per week (Hybrid)

Salary: $18-$22 per hour

Reports to: Finance Center Director

Position Summary:

Are you a detail-oriented professional who wants to be at the heart of Orange County’s small business ecosystem? In this role, you will maintain our client database, manage end-to-end event logistics, produce high-quality presentation materials, and provide administrative support to our consultants to better serve the small business community.

• Serve as the first point of contact for small business owners. You’ll identify their needs and match them with the right Finance Center Consultant.
• Maintain the SBDC’s primary database with 100% accuracy to ensure compliance with reporting requirements.
• Assist consultants in gathering "pre-flight" documents for loan packages
• You will own the event process for webinars, workshops and conferences. This includes designing promotional flyers (via Canva), configuring registration portals on Eventbrite, and conducting thorough pre-event preparations and post-event administrative follow-ups.
• Prepare professional presentation slides for workshops and training sessions
• Conduct independent research to support the team’s initiatives as needed
• Other Duties as assigned.

Minimum Qualifications:

• Advanced knowledge of Microsoft Office (with a heavy emphasis on Excel for data tracking) and Canva for design.
• Excellent written and oral communication, with the ability to maintain a professional demeanor while interacting with diverse business owners.
• Proven ability to manage multiple projects simultaneously, from detailed database management to the logistical demands of event coordination.
• Familiarity with event management platforms (like Eventbrite) and professional presentation software.'
• A high level of discretion
• This job description is a general outline and may be modified to fit the organization's specific needs.

Education:

High School Diploma

Physical Work Environment

• Standard office environment in Orange County.
• Occasional travel to satellite SBDC locations, the Lead Center at CSU Fullerton or workshop locations
• Must be able to work occasional evenings for networking events.

Pay: $18.00 - $22.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Irvine, CA 92617

Salary : $18 - $22