Office Administrator Accounts Payable Specialist

Job Title: Office Administrator & Accounts Payable Specialist

Job Summary

We are seeking a detail-oriented and organized individual to join our team as an Office Administrator & Accounts Payable Specialist. The successful candidate will be responsible for managing all accounts payable functions and ensuring the smooth day-to-day operation of the office by providing administrative support to all staff.

Key Responsibilities

Account Payable Management:

· Manage the full accounts payable cycle, including receiving, processing verifying,

and reconciling invoices.

· Ensure timely and accurate payments to vendors.

· Maintain accurate and up-to-date vendor records and payment documentation.

· Respond to all vendor inquiries regarding finance and payments.

· Reconcile accounts pay able transactions and assist with month-end-closing procedures as needed. Resolve discrepancies.

General Office Administration:

· Perform general office duties such as filing, scanning and data entry.

· Manage office supplies inventory, anticipate needs, and place orders to ensure adequate stock levels.

· Answer and route incoming phone calls in a professional and courteous manner.

· Serve as the primary point of contact for general office inquiries and facilitate communication between departments.

· Provide light administrative and logistical support to staff as needed (e.g., scheduling meetings, preparing documents, assisting with travel arrangements.

Qualifications & Skills

· Proven experience in an accounts payable role and general office administration.

· Proficiency with accounting software (e.g. QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook)

· Strong attention to detail and accuracy in data entry and financial record-keeping.

· Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

· Strong verbal and written communication skills.

· Ability to work independently and collaboratively in a fast-paced environment.

· A professional and friendly demeanor, with a commitment to providing excellent internal customer service.

Desired Qualifications & Software Proficiency (Huge Plus)

· Prior experience using Sage Construction 300 (formerly Timberline) and/or TimberScan software is highly advantageous.

· Familiarity with processing conditional and unconditional lien waivers, especially with a construction environment.

Education

· High school diploma or equivalent required.

Physical Requirements

· Sedentary work. Lifting up to 10-15 lbs., occasionally. This role requires close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing; viewing a computer screen, extensive reading

Employment is contingent based on the successful passing of the pre-employment drug screening.

Orange County Erectors, Inc., is an Equal Employment Opportunity employer committed to diversity and inclusion. All applicants will be considered for employment without attention to race, color, religion sex, sexual orientation, gender identity, national origin, veteran or disability status. Employment decisions are based on merit, qualifications and business needs.

Pay: $24.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $24 - $27