Loan Administrator

 General Summary: 

The Loan Administrator provides sales support driving the closing process and workflow for commercial transactions including new loans, modifications, renewals, extensions, capex advances and construction loans.  The Loan Administrator is required to be able to work efficiently in a high volume, fast paces deadline driven environment.  

This role is responsible for the closing of commercial loans, to satisfy due diligence requirements and ensure compliance with company policies, procedures, credit approval and government regulations. The Loan Administrator ensures data integrity along with closing responsibilities with a high-volume pipeline of all commercial loan types relative to the line of business supported including but not limited to CRE, C&I, Construction, Bought/Sold Participations, SWAPs and other specialized transactions. This position serves as the first line of defense and internal control point of high risk area that directly impacts the Bank’s ability to maintain regulatory requirements and standards that comply with credit policy

Essential Duties and Job Responsibilities:

1. Responsible for moving the loan process from approval to funding in accordance with bank polices procedure and regulatory requirements.
2. Work with Lender and Portfolio Manager to understand transactions and make sure that all relevant documentation is obtained to facilitate a timely closing. Act as liaison between Lender, bank counsel and title companies when necessary.
3. Analyze internal bank loan approval to determine required due diligence and documentation for each loan transaction ensuring documentation accurately reflects the intentions of the credit approval.
4. Order all searches including flood and review to ensure compliance with bank policy procedures and requirements. Review and ensure all required insurance including flood in sufficient and in compliance with regulations.
5. Draft and review loan documents for accuracy to ensure that all standard provisions are included and resolve issues that might impede closing using judgement to involve manager and internal counsel when required.
6. Coordinate pre-closing requirements with internal and external clients, prepare internal pre-closing checklists.
7. Confirm all conditions of approval have been met and schedule closings. Prepare fee sheets, set rate, prepare disbursement request forms, review settlement statements and prepare funding wires.
8. Complete post-closing steps to ensure that all necessary documentation is received. Follow up and clear loan document exceptions, approved post-closing documentation and ensure all recoded documents are received and filed.
9. Assemble Credit/Loan Files in accordance with the Banks established digital imaging procedures.
10. Provide back up to Loan Operations functions and other special projects as assigned.

EDUCATION, CERTIFICATION, EXPERIENCE:

• Minimum 1-2 years-experience in loan administration, loan servicing or other Banking role.
• Knowledge of commercial lending terminology and loan types
• Familiarity with all phases of loan processing.
• Loan documentation experience and basic credit skills required.
• Strong communications skills, with the ability to communicate effectively verbally and in writing.
• Excellent organizational, time management, and analytical skills.
• Strong attention to detail.
• Knowledge of commercial real estate, construction, business organizational documents and loan documentation.
• Knowledge of State, Federal, and general banking compliance requirements and regulations.
• Knowledge of Fiserv Premier, Laser Pro, or Abrigo loan systems.
• Excellent Microsoft Excel & Word skills.

KNOWLEDGE, SKILLS, ABILITIES:

• Review entity documents, such as Operating Agreement for LLC, By-Laws for corporations, Articles of Organization and Partnership Agreements for documenting signature blocks and Certification of Beneficial Ownership.
• Prepare, review, and audit commercial loan documents
• Ability to generate all required loan documentation within the expected Service Level Agreement (SLA). This includes working with third parties such as title companies, legal counsel, etc.
• Knowledge of banking industry regulations, as well as, internal processes and controls, procedures and workflow for commercial loan closings.
• Ability to operate effectively in a team environment as well as be able to work independently.
• Ability to meet deadlines and work in a fast-paced environment and demonstrate a proven track record of multi-tasking with a strong sense of urgency.
• Must be detail oriented and organized with excellent follow-up, written and verbal skills.
• Demonstrate ability to apply required regulatory and policy requirements when making decisions

WORK ENVIRONMENT:

• Office Environment 

PHYSICAL DEMANDS:

• Must be able to lift a minimum of 25lbs

Special Note:

External and internal applicants, as well as position incumbents, must be able to perform the essential job functions as set forth above.  Orange Bank and Trust Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military or veteran status or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.

Upon request, individuals with disabilities may be entitled to reasonable accommodations. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the bank.  Please inform the Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process or, at the appropriate time, to perform the essential functions of the job.  

This job description in no way states or implies that these are the only duties to be performed by an employee.  Additional functions and requirements may be assigned by supervisors as deemed appropriate, based on the employee’s knowledge, skill and ability as well as his/her mental and physical abilities.