Compliance Manager

As an Audit Compliance Manager – Insurance, Licensing & City Inspections, you will support the ongoing compliance, audit readiness, and operational governance needs of Oracle’s facilities, real estate, data center, and business operations teams. This role helps ensure that required insurance documentation, business licenses, municipal permits, city inspection records, renewals, corrective actions, and compliance evidence are accurate, current, and audit-ready. 

You will work closely with Legal, Compliance, Risk Management, Real Estate & Facilities, Finance, Procurement, Operations, site leadership, brokers, vendors, and local agencies to coordinate compliance workflows, monitor deadlines, identify gaps, and support remediation. This role is ideal for someone with strong compliance judgment, organization, follow-through, and communication skills who can manage multiple regulatory and documentation requirements across a fast-moving enterprise environment.

Key Responsibilities 

• Manage day-to-day compliance operations for insurance certificates, business licenses, municipal permits, city inspections, registrations, renewals, and related audit documentation. 

• Maintain organized, accurate, and audit-ready records for licenses, permits, insurance documentation, inspection results, corrective actions, renewal evidence, and compliance communications. 

• Support consistent methodologies for compliance risk assessments, control effectiveness reviews, reassessments, ongoing monitoring, and issue management. 

• Review, track, and escalate compliance gaps related to expired or missing licenses, incomplete insurance documentation, inspection findings, missed deadlines, open corrective actions, or unclear ownership. 

• Monitor compliance with internal policies, service-level expectations, renewal timelines, inspection requirements, and documentation standards. 

• Partner with Legal, Facilities, Real Estate, Risk Management, Procurement, Finance, Operations, site teams, vendors, brokers, and external agencies to collect documentation, confirm requirements, and resolve open compliance items. 

• Support internal audits and readiness reviews by gathering evidence, validating records, preparing responses, tracking findings, and ensuring remediation actions are completed. 

• Develop and maintain compliance trackers, dashboards, reporting materials, risk registers, renewal calendars, inspection logs, and leadership updates. 

• Review and update compliance manuals, standard operating procedures, process documentation, checklists, audit controls, and workflow guidance. 

• Provide process-level training and awareness to internal stakeholders to improve understanding of insurance, licensing, inspection, documentation, and escalation requirements. 

• Monitor process efficiency and partner with stakeholders to implement procedural, reporting, and system improvements. 

• Support broader compliance program activities, including training content, risk assessments, program reporting, control implementation, and special compliance projects. 

Ideal Candidate Profile 

• 6–8 years of experience in compliance, audit, risk management, licensing, insurance compliance, facilities compliance, legal operations, regulatory operations, or related roles. 

• Experience managing documentation-heavy compliance workflows involving licenses, permits, certificates of insurance, inspections, regulatory filings, renewals, corrective actions, or audit evidence. 

• Experience supporting large-scale operational, facilities, real estate, construction, data center, technology, municipal, regulated, or multi-site environments is preferred. 

• Comfortable working with cross-functional stakeholders to clarify requirements, assign ownership, resolve issues, and keep compliance processes moving. 

• Demonstrated ability to identify compliance gaps, assess risk, escalate issues, and drive matters to successful closure. 

• Experience preparing reports, dashboards, audit responses, leadership updates, and process documentation. 

• Bachelor’s degree in Business, Legal Studies, Compliance, Risk Management, Facilities Management, Public Administration, or related field preferred; equivalent experience also valued. 

Skills and Competencies 

• Strong audit discipline and compliance judgment. 

• Excellent organizational skills with a high degree of accuracy and attention to detail. 

• Strong communication and coordination skills across legal, operational, facilities, finance, risk, and external stakeholders. 

• Ability to manage multiple deadlines, recurring obligations, escalations, and documentation requirements in a time-sensitive environment. 

• Strong analytical skills with the ability to use metrics, trends, and evidence to identify risks and process improvement opportunities. 

• Ability to exercise sound judgment, take ownership of issues, and drive actions through completion. 

• Strong process orientation with the ability to improve workflows, reporting, controls, and documentation standards. 

• High integrity, professionalism, responsiveness, and discretion when handling sensitive compliance information. 

Preferred Skills / Certifications 

• Experience with compliance management systems, ServiceNow, Oracle systems, document repositories, workflow trackers, audit tools, or reporting platforms. 

• Familiarity with certificates of insurance, vendor insurance requirements, business license renewals, municipal permits, inspection scheduling, inspection findings, and corrective action tracking. 

• Experience developing SOPs, audit playbooks, control documentation, process maps, compliance calendars, risk registers, or executive-ready dashboards. 

• Exposure to data centers, critical facilities, corporate real estate, construction operations, facilities management, or technical service organizations is a plus. 

• Compliance, audit, risk, insurance, facilities, or project management certifications are preferred but not required. 

Physical Demands / Work Environment 

This role supports business-critical compliance processes across operational, facilities, and corporate environments where accuracy, responsiveness, and process discipline are essential. To perform these duties, you must be able to work in an office or remote environment, communicate regularly with internal and external stakeholders, review detailed documentation, and occasionally support site or inspection-related activities. 

Depending on business needs, the role may require occasional travel to Oracle offices, facilities, data center sites, municipal offices, or inspection locations. You may occasionally need to walk through office or operational areas, stand, sit, climb stairs, or support light physical administrative tasks. These duties must be performed safely, with or without reasonable accommodation, to support ongoing compliance readiness and operational continuity.