Data Entry Clerk/Accounts Payable

Title: Data Entry Clerk/Accounts Payable

Location: 4240 Litt Rd Modesto CA 95355

Duration: 6 months contract

Shift: 8am to 5pm

Position Description:

• Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for routing and approval.
• Compiles and maintains daily andweekly totals, reports, and financial statements.
• Reconciles statements.
• Establishes, revises and maintains accounting documents and files.
• Performs data entry into corporate system, e.g., routine posting and billing.
• Reviews completed forms for accuracy and completeness.
• May perform inquiries in internal and external databases to determine discrepancies.
• Performs inquiries in CASPS and/or FAMIS.
• Performs basic calculations.
• Orders, inventories, receives, and/or shelves routine supplies.
• Reviews invoices/packing slips to ensure shipment is correct and follows up on discrepancies.
• Tracks expenditures.
• Verifies employment on a Countywide basis.
• Acts as back up to other administrative positions, proofs spelling.
• Performs data entry into multiple screens.

Skills Required :

• Inputs simple or occasional PRISM entries, with review of supervisor (e.g., simple Knowledge of a variety of standard office procedures.
• Knowledge of specific unit terminology.
• Knowledge of work done in related departments.
• Ability to read and comprehend relevant documents.
• Ability to process and integrate simple data.
• Ability to establish and maintain effective working relationships with both external and internal contacts.
• Ability to perform inquiries in CASPS and/or FAMIS.
• Understanding of the basic PRISM functions.
• Ability to perform inquiries (e.g., check personnel data) in PRISM.
• Basic skills in the use of Microsoft Word.
• Basic skills in the use of applicable Microsoft software.
• Some experience in providing administrative support. T&A).
• Types forms, updates personnel data, sets up agency personnel files, prints out and distributes personnel documents, and files critical records (e.g., performance evaluations, PARS).
• Notifies all participants of meetings and other functions in advance.
• Schedules routine meetings.
• Produces and electronically distributes simple documents (e.g., flyers).
• Maintains a system for tracking the progress of work.
• Orients new employees on procedures and systems.
• Performs alpha and/or numeric filing.
• Performs simple screening and sorting of mail.
• Responsible for sending dated material.
• Refers calls, greets visitors, gives standard information in response to phone or in-person inquiries, and acts as back up to other administrative positions.

Experience Required

• Two years of general clerical experience of which one year must have been at the journey level;

Education Required

• Training: High School diploma or GED equivalency. Completion of vocational or college level course work in business administration or a related field is desirable.

Job Type: Contract

Pay: $19.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• CASPS and/or FAMIS: 1 year (Required)
• PRISM functions: 1 year (Required)
• Clerical: 2 years (Required)
• Accounts: 1 year (Required)

Work Location: In person

Salary : $19