Executive Secretariat Program Manager - Publications & Issuances

Job Overview

We are seeking an experienced Executive Secretariat Program Manager to serve as the central control authority for managing official correspondence, publications, directives, and administrative issuances at Walter Reed National Military Medical Center (WRNMMC). In this role, you will oversee the full lifecycle of hospital policies, ensuring all documents routed to senior leadership are formatted, compliant with Department of Defense (DoD) / Defense Health Agency (DHA) policies, and decision-ready.

Key Responsibilities

· Manage the full lifecycle of WRNMMC publications, directives, notices, and Standard Operating Procedures (SOPs) from development to archiving.

· Review executive correspondence and staffing packages for proper formatting, clarity, authority citations, and compliance in strict accordance with DoD Manual 5110.04-M.

· Coordinate inter-directorate staffing across clinical, legal, administrative, and safety stakeholders.

· Administer government task-tracking databases and SharePoint portals to assign, audit, and track executive taskers to 100% on-time completion.

· Maintain the centralized publications repository and version control systems, archiving or canceling obsolete guidance per records management policy.

· Provide training, templates, and direct technical support to directorate leads on document preparation.

Qualifications & Requirements

· Education: Bachelor’s degree in Business Administration, Public Administration, Communications, or a related field.

· Experience: 5 years of demonstrated experience providing executive-level administrative/management support within a federal, military, or Military Treatment Facility (MTF) environment.

· Technical Knowledge: Expert command of DoD/DHA correspondence management rules (e.g., DoD Manual 5110.04-M) and records management protocols.

· Software Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint portal administration; ability to master government correspondence tracking databases within 30 days.

· On-Site Requirement: Must be willing and able to work 100% on-site at WRNMMC in Bethesda, MD.

* This position is contingent upon contract award. Hiring and start date are subject to final award notification for the Hospital Communications and Executive Secretariat Support Services contract at Walter Reed National Military Medical Center (WRNMMC).

OPUA, LLC is an award-winning management consulting and strategic communications firm specializing in public health, healthcare communications, executive messaging, and enterprise program management. Operating at the intersection of strategic clarity and executive governance, OPUA delivers turn-key solutions for federal agencies, healthcare organizations, and mission-focused enterprises. We bring a high-performance, purpose-driven workplace culture focused on professional growth, operational precision, and meaningful impact.