Personal Assistant to Chief Executive Officer

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***Don’t Apply Unless You…***

-  Are willing to accept an annual salary between $50,000 - $65,000

-  Are able to work in the USA without sponsorship

-  Are prepared for an in-person position that requires you to have flexible hours, be in Berkeley, California, 3-7 days a week as your primary work location when needed, and also work from home when needed

-  Have prior experience in customer service ( Stop Waiting Tables and Start Changing the World ), travel planning, receptionist or an administrative assistant role

-  Are able to comply fully with the company’s zero tolerance drug and alcohol polices

-  Are willing to undertake a drug test and background screening

** No Recruiters Please **

Goal of the Position: We're looking for a polished and perfectionist Personal Assistant to the CEO to join our team and help make an impact on clean energy and the environment worldwide.

Ideal Fit for this Position: You’re a dynamic and energetic Personal Assistant to a busy executive ready to help our CEO stay on top of his game. As a Personal Assistant it's your job to take care of all the little things to ensure that our CEO is always prepared and productive day to day on the core business functions. To be great at this job you need to love dogs, cats, and be passionate about our work protecting the environment, You’re a perfectionist and multitasker who manages chaos, and thrives on challenges... with a positive, can-do attitude toward customer service.

These Skills are also Great:

-  2 years experience working as Personal Assistant / Executive Assistant

-  Bachelor's degree in Business Administration, Communications, or a related field

-  Plus any corporate experience in an entry/mid-level role, preferably in business administration, software or construction management

Core Job Requirements:

-  Serve as an extension to your CEO and protect his time and priorities

- Drop your ego at the door, no assignment too big or too small

-  Assist with business travel planning and reservations

-  Flexible schedule and willing to home sit during CEO’s extended travel

-  Demonstrating honesty, trust and reliability to handle confidential and sensitive information

-  Be the CEO's confidante and right-hand, anticipating his needs and always being one step ahead

-  Be proactive about tracking and auditing to-do lists and holding people accountable to commitments

-  Complete everyday tasks such as driving, pet care, ordering meals, ordering supplies, etc.

-  Organize files and maintain a clean office space

-  Coordinate with project team, and office service providers

-  Professionally manage communications

-  Stay friendly, energetic, and never lose your cool under pressure

You'll Need This Other Stuff Too:

-  Excellent organizational and time management skills with the ability to multitask and prioritize

-  Exceptional communication skills, both written and verbal, with a professional and polished demeanor

-  Ability to adapt to the working and personality styles of other Senior Management team members and build trust

-  Unwavering attention to detail and accuracy, with the ability to deliver quality work in a fast-paced environment

-  Proficient in Microsoft Excel (plus Office products like Word, PPT, etc.)

-  Ability to work independently and as part of a team, with a positive attitude and strong work ethic

-  Solutions thinking, problem solving, detail-oriented team player who plans and prioritizes effectively

Who is Optony

Optony is an award-winning independent strategic, energy planning, advisory, capital projects, and management consulting firm. The company has been headquartered in California, with a regional offices in New York, New Jersey, and Colorado serving clients across the USA since 2007. The firm also generates custom software analysis tools (EV-MDOCS, EV-Load Profile Builder) and designs and manages digital properties relating to energy and sustainability, such as EVFleet.Tools, CleanEnergyRoadmap.com, SolarRoadmap.com, and SolarDesal.org.

Why you’ll love Optony

-  Unique combination of a friendly start-up mindset environment combined with an established consulting brand

-  An established culture of going above and beyond for clients

-  Unlimited time off, hybrid-remote work flexibility, full medical / dental / vision benefits, at a 100% employee-owned company

Equal Opportunity Employer

Optony is an equal opportunity employer. All qualified applicants will receive equal consideration in accordance with any applicable Federal, State of New York, State of New Jersey, State of Colorado, and State of California Fair Employment and Housing Act requirements