Office Support - Admin II

About OKSI

For over 30 years, OKSI has built electro-optical and infrared sensing systems for GPS-denied navigation, target detection, terminal guidance, and multispectral imaging across air, ground, and space platforms — pairing custom EO/IR hardware with AI/ML autonomy software.

The Role

We're looking for a self-directed team member who can independently manage purchase order processing, purchase requisition support, and vendor coordination with minimal supervision. This role serves as a go-to resource for purchasing processes and supports both corporate operations and contract-specific needs through accurate procurement and cross-functional coordination. Success here calls for strong judgment, initiative, and the organizational skills to keep things moving in a fast-paced environment.

What You'll Do

• Independently prepare, review, and process purchase orders for supplies, materials, and services; serve as a resource for staff on purchasing procedures and PO requirements
• Support the purchase requisition process end to end — reviewing requests, routing for approval, and ensuring accuracy and compliance before conversion to PO
• Ensure compliance with company and contract requirements; identify cost-saving opportunities; manage order submissions and approvals in Odoo
• May assist with vendor sourcing and evaluation
• Monitor and manage restocking of office supplies and related items; maintain accurate purchasing records (quantities, costs, order status); prepare and submit reports to finance and other departments as needed; flag trends or discrepancies
• Draft and prepare purchasing-related documents and correspondence with greater independence; maintain and improve digital filing systems for procurement records
• Serve as an informal resource for junior staff on PO/PR processes

Required Qualifications

• Advanced proficiency in Odoo (or similar ERP/accounting software — QuickBooks, NetSuite, SAP, Unanet) and Microsoft Office, especially Excel (formulas, pivot tables, reporting)
• Demonstrated ability to troubleshoot common ERP issues and guide others in system use
• Advanced clerical and analytical skills, with the ability to identify process inefficiencies and recommend improvements
• Proven ability to manage vendor relationships and support contract compliance
• Strong cross-functional collaboration skills
• Excellent verbal and written communication skills
• Associate's degree in Business Administration, Accounting, or related field preferred; equivalent combination of education and 2 years of relevant experience considered

Compensation and Benefits

• $25.50 - $33.50 hourly. New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budget allocated for this role.
• Medical, dental, vision fully paid
• 3 weeks vacation
• Automatic company contribution to 401K – 5% of earned wages (no matching required)
• Educational assistance

We are an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other status protected by law. We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process. The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R.

This employer participates in E-Verify.