What are the responsibilities and job description for the Finance/ HR Administrator position at Optimized HR Global?
Our client is looking for a seasoned Accounting and HR Office Administrator responsible for the daily financial operations across valley locations. This role manages accounts payable, accounts receivable, bank reconciliation, inventory accuracy and financial reporting.
In addition to the accounting functions the Accounting and HR Office Administrator will facilitate employee onboarding, processing all time and attendance, payroll, benefits, drug testing and workers compensation claims.
Responsible for the following:
- Manage daily financial entries, including sales, deposits, vendor invoices, and expense transactions.
- Reconcile payments with finalized deals to ensure accuracy across bank accounts.
- Process vendor bills, match invoices with receiving documents, and route for approval.
- Complete daily, weekly, and monthly bank reconciliations for all accounts.
- Reconcile credit card transactions and merchant service statements.
- Assist with monthly inventory counts and variance investigations.
- Prepare monthly financial statements and performance reports for leadership review.
- Assist with budgeting, forecasting, and analyzing trends across sales, service, and parts.
- Provide recommendations to improve financial controls, reduce costs, and increase profitability
- Ensure compliance with federal/state accounting standards and internal policies.
- Maintain organized electronic and physical records for audits, lenders, and year-end reporting.
- Support external CPA firm with tax prep, depreciation schedules, and yearly filings.
- Prepare hours or salary summaries for payroll submission.
- Track PTO, deductions, insurance credits, and benefit adjustments.
- Maintain accurate employee records relating to payroll and benefit changes.
Preferred Qualifications
- 3 years of accounting experience (multi-location experience preferred).
- Solid understanding of GAAP and financial reporting.
- Strong Excel skills and familiarity with accounting systems
- Payroll processing experience
- Understanding of HR employment law
- High attention to detail with the ability to multitask across high-volume activity.
- Strong communication and organizational skills.
- Ability to maintain confidentiality and demonstrate professionalism at all times.
What We Value
- Accuracy, accountability, and ownership of the numbers.
- Speed without sacrificing precision cash flow and margins depend on it.
- A proactive mindset: finding issues before they become problems.
- A team-first attitude.