Executive Assistant

Description:

Administrative Coordinator

Provide high-level administrative support to a member of the Propulsion Systems global leadership team. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities across multiple time zones.

Responsibilities

• Manage executive calendars, meeting agendas, and conference calls for global leadership.
• Arrange domestic and international travel, including flights, ground transportation, and hotel logistics for heavy travel schedules.
• Coordinate meetings and events with internal teams, external partners, and industry stakeholders.
• Interface with external parties (suppliers) and assist in scheduling operational meetings.
• Collaborate with other executive assistants and senior leadership to organize global leadership events and offsites.
• Prepare presentations, reports, and briefing materials for high-level meetings.
• Handle confidential information with the highest level of integrity.
• Be available "on-call" to meet executive needs while traveling, using electronic communication tools.
• Support facilities coordination, including seating arrangements and assisting suite coordinators.
• Manage office supply requests and ensure timely procurement of materials.

Requirements

• High School diploma required; Associate or Bachelor's degree preferred.
• Minimum 5 years as an Executive Assistant, preferably supporting senior leadership in a global organization.
• Strong PC skills including Excel, Word, PowerPoint, OneNote, and virtual collaboration tools (Teams, SharePoint).
• Ability to interact professionally with senior leadership and external partners.
• Highly organized, self-motivated, and able to multi-task in a fast-paced environment.
• Flexible and adaptable to changing priorities; strong attention to detail.
• Availability to support executives outside standard business hours when needed.

This role ensures seamless operations for a global leader, enabling strategic focus and organizational success.