What are the responsibilities and job description for the Executive Assistant position at Optima, Inc.?
Executive Assistant
Join Optima and become the heartbeat of our Arizona headquarters—where design, innovation, and luxury living come together.
We’re seeking a polished, highly organized professional to lead day-to-day office operations and deliver a seamless, executive-level experience for our leadership team, employees, and guests.
This is a high-visibility role where your attention to detail, proactive mindset, and hospitality-driven approach will make a tangible impact every day.
What You’ll Do
- Provide administrative support to the President and other executives at the Optima Camelview office.
- Own the full office experience—ensuring a professional, welcoming, and always “ready” environment.
- Coordinate meetings, events, and executive logistics with precision.
- Manage vendors, supplies, mail, and facilities needs.
- Provide personal assistant support to the family office as needed.
- This is an on-site role, start time 8:30 am.
What You Bring
- 8 years of work experience in executive office administration, hospitality, or operations support.
- Bachelor’s degree preferred.
- Live within a 20-minute commute of the office at Camelview/Scottsdale.
- A proactive, service-first mindset, and able to manage multiple priorities in a calm manner.
- Strong Microsoft 365 skills and comfort managing workflows.
- Notary Public (AZ) or the ability to obtain within 60 days (company-sponsored).
- Professional presence with the ability to anticipate needs before they arise.