What are the responsibilities and job description for the Production Admin Coordinator - Opry Entertainment Group position at Opry Entertainment Group & Ryman Hospitality Properties?
As Admin Coordinator-Production Technical you'll provide daily administrative and clerical support for the production and technical services department of Opry Entertainment Group's (OEG) legendary musical institutions. You'll manage invoices and vendor payments and track project budgets to monitor financial status. As the ideal candidate you're organized, detail oriented, and enjoy working with a team behind-the-scenes to deliver unforgettable live music experiences. Reports to Sr Manager Production Technical-OEG.
- Manage communications, including greeting visitors, answering phones, handling mail, and directing inquiries professionally and appropriately.
- Support daily administrative operations by managing supplies, scheduling appointments and travel, maintaining files and tracking systems, and ensuring overall office organization.
- Process and track invoices, work orders, and expense reports for approval. Maintain monthly accruals and coordinate with accounting for reconciliation.
- Manage monthly forecasts and operational expenses. Track department capital project budgets, organize invoices, and maintain budget spreadsheets throughout project lifecycles.
- Manage payroll timesheets, labor cost coding, processing, and time data entry for department staff.
- Follow procedures for new vendor setup, check handling and wire transfers and processing change cash orders, cash returns and reconciliation.
- Process new vendor setup and maintain records. Manage vendor transactions, purchase orders, and order processing.
- Maintain technical calendars, event documents, contracts and payment records.
- Coordinate specific assignments in support of special projects and/or processes specific to venue and department.
- Ensure continuous compliance with industry safety standards, regulations and emergency procedures. Conduct regular internal audits to maintain compliance. Partner daily with venue leadership and external auditors when on-site.
- Perform other duties as assigned.
Qualifications:
Education
- High school degree or equivalent required
Experience
- 2 years' administrative experience preferred
Knowledge, Skills and Abilities
- Effective interpersonal, verbal, and written communication skills
- Ability to work independently, yet team-oriented
- Strong attention to detail and accuracy
- Demonstrated strength in organization and strategic planning, with a proven ability to consistently meet deadlines
- Proficient in Microsoft Office applications with intermediate Microsoft Excel skills
Physical Requirements
Speak and hear to communicate effectively and use both near and distance vision. Frequently sitting with some walking and standing. Frequently lifts/carries 6-25 lbs. Continually use bi-manual dexterity and fine motor skills for computer use.
Working Conditions
In-office position in a normal office environment. Occasionally within an entertainment venue with elevated noise levels.
