What are the responsibilities and job description for the Operations Admin position at Opportunities Page?
The Operations Administrator supports the Plant Manager with daily production administration, work order processing, and workflow coordination. This role also assists the Quality and Safety teams with documentation, reporting, training, and compliance activities to support efficient facility operations.
Essential Duties & Responsibilities
- Process work orders, including preparing documentation, posting labor hours and bills of materials, and closing completed orders.
- Maintain, scan, and organize work order documentation, photographs, and quality records.
- Review labor hours posted to work orders against actual hours worked and identify discrepancies.
- Maintain accurate records in accordance with Quality Management System (QMS) and Occupational Health and Safety Management System (OHSMS) requirements.
- Assist with facility safety inspections, safety training, and new-hire onboarding.
- Monitor office supply and fabrication consumable inventory and coordinate with vendors as needed.
- Provide general administrative support, including data entry, filing, reporting, and document management.
- Assist with facility projects and other operational needs as assigned.
Qualifications
- High school diploma or equivalent required; associate degree or relevant experience preferred.
- Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
- Strong organizational, communication, and attention-to-detail skills.
- Ability to manage multiple priorities and meet deadlines.
- Ability to safely lift up to 50 pounds.