Commercial Loan Closing Coordinator

Primary Purpose:

Perform daily tasks that include documentation preparation and closing functions on simple straight forward to complex commercial loans. Primary functions include all loan closing activities on assigned loans involving documentation preparation, engagement of attorneys for real estate-secured transactions and the satisfactory processing and closing on loans. Review of loan requests for proper approval, adherence to flood and any other regulatory guidelines (such as HMDA and CRA), TowneBank’s internal loan procedures, and all other applicable laws, policies and procedures relating to documentation preparation. 

Essential Responsibilities:

• Inputting commercial loans with overall responsibility relating to document preparation utilizing closing process software and other bank systems as necessary. Adheres to TowneBank’s policies and procedures as well as Federal & State laws and regulations, and perfection of TowneBank’s security interests on all such loans.
• Completing accurate loan documentation packages within departmental established time frames.
• Working with lenders and their team, attorneys, and various internal departments and outside agencies to determine the proper course of action to document, review and/or collateralize loans.
• Being responsible for the timely passing of executed loan packages upon receipt from the lenders and attorneys.
• Receiving and analyzing vendor reports, such as flood certifications and UCC pre-searches and ensuring we are in compliance with regulatory and TowneBank policies and procedures.
• Receiving and reviewing title commitment on real estate-secured loans and ensuring information is correct and any exceptions of concern to the bank are properly addressed.
• Being responsible for the document preparation of new loans as well as loan modifications and renewals.
• Being responsible for the accurate use of the lending documentation system.
• Funding loan closings and organizing files to be sent to the Booking and Document Management/Review teams.
• Partnering with the Doc Review, Relationship Specialists and Lenders with corrections to loan documentation and/or exceptions.
• Responding as necessary to questions from other employees regarding loan documentation, procedures and compliance.
• Attending seminars, to maintain knowledge of all lending related regulations, policies and procedures.
• Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA).
• Other duties as assigned.

Minimum Requires Skills & Competencies:

• Minimum of 3 years experience in a commercial credit/loan operations environment as related to specific job functions.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Knowledgeable with document preparation software.
• Ability to organize and prioritize assignments with minimal supervision.
• Must possess excellent interpersonal, communication and customer service skills to effectively deal with various levels of internal and external members/vendors.
• Ability to solve practical problems and deal with a variety of situations.
• Must have the ability to adapt to contact change.
• Possess basic understanding of the commercial loan process and/or products to include real estate and non-real estate-secured loans.
• Must exhibit understanding of commercial lending terminology and applicable documentation related to the job function.
• Ability to work in a deadline-oriented environment.
• Handling numerous assignments of various complexities simultaneously with quick responses.
• Ability to work in a team environment.
• Ability to research and solve problems that arise.

Physical Requirements:

• Express or exchange ideas by means of the spoken word via email and verbally.
• Exert up to 10 pounds of force occasionally, use your arms and legs, and sit most of the time.
• Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation.
• Not substantially exposed to adverse environmental conditions.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential responsibilities.