What are the responsibilities and job description for the IP Operations Assistant position at Opportunities (2024)?
Fish & Richardson, the premier global intellectual property law firm, is trusted by the world’s most innovative and influential companies. Fish was established in 1878, and now has more than 400 attorneys and technology specialists in the U.S., Europe, and China. Our success is rooted in our creative and inclusive culture, which values the diversity of people, experiences, and perspectives. Join Fish’s Minneapolis team in our fast-paced Practice Systems Department as an IP Operations Assistant.
How Will You Make a Difference?
- Perform a wide range of administrative and procedural duties relating to system maintenance, matter opening, transfers, document processing, process review, client special procedures, audits, reports, forms, etc.
- Process requests for data and record updates in IP system
- Assist with matter opening process
- Maintain and manage a project log. Document all new and/or revised procedures.
- Support the transfers process within Practice Systems and carry out the day-to-day operations in support of that team.
- Support the solutions to general operations issues by collaborating with managers and supervisors within practice systems and externally as needed. Participate in regular meetings with managers in the group.
- Billable projects as requested.
What Will You Bring to the Table?
- High school diploma or equivalent is required.
- Minimum 1 year professional office experience (IP law office experience preferred; not required)
- Ability to organize and prioritize numerous tasks and complete them under time restraints. May adapt procedures, processes and techniques, within established guidelines, to meet requirements of the position, task or project.
- Ability to use essential office equipment.
- Demonstrated proficiency in MS Outlook, Microsoft Word and Microsoft Excel. Ability to learn other computer applications with training provided necessary to the completion of tasks.
- Ability to work well within a team-oriented environment and contribute to effective team relationships.
- Ability to identify issues and refer them to management, often with proposed solutions.
- Interpersonal skills necessary to communicate effectively with a diverse group of attorneys, clients and staff, providing information with courtesy and professionalism, at all times observing confidentiality requirements.
- Maintain attention to detail and the ability to occasionally work without supervision, sometimes requiring exercise of independent judgment. Able to resolve routine questions and problems, referring complex issues to higher levels.
- Ability to work 2 days per month in the Minneapolis office.
Why Fish?
When you join our team, we offer:
- Competitive pay and discretionary bonus opportunities along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement
- Award-winning retirement and profit sharing plans with employer contribution
- A family-friendly atmosphere with back-up child care, as well as health and wellness initiatives
- A positive culture awarded an Outstanding Workplace designation in 2023 and 2024 by People Insight based on our high levels of employee engagement
- In Minneapolis, the estimated starting pay is $23.08 - $28.72 per hour, which is equivalent to $45,000 - $56,000 annually (based on a 37.5-hour workweek). Final compensation will be based on a variety of factors, including education, experience, skills, professional background, and overall qualifications.
Our Commitment to Diversity
As a firm that serves the world’s greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm.
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