Legal Operations Manager

Oppenheim Zebrak, LLP (www.oandzlaw.com) -- a fast-growing, boutique law firm with a nationwide practice handling copyright, anti-piracy and technology matters -- is looking to hire a Legal Operations Manager. The ideal candidate is a team player with strong academic credentials, effective communication skills, keen attention to detail, and the ability to juggle multiple projects simultaneously. We care deeply about our clients and achieving great results, and want someone who is equally committed.

The position requires someone who is organized, confident, able to work independently, and who has a positive "can do" attitude. Strong computer skills are a must (see Qualifications), as are excellent written and verbal communication skills. Previous office experience required.

Job duties are diverse and include providing administrative support to ensure efficient operation of our office. The job involves exercising sound judgment and taking pride in tackling projects in a creative, practical, and value-added manner.

Responsibilities:

(1) Office Management

• Coordinate, maintain, and manage legal practice management platforms including Office 365, WestLaw, Lexis, and billing platforms.

(2) Data Entry, Record Keeping, and Multi-Platform Support

• Accurately input, update, and maintain data across internal databases
• Organize and manage electronic and physical filing systems
• Utilize and support multiple web-based and software platforms

(3) Financial Tasks

• Assist with bookkeeping, including expense tracking and record maintenance
• Prepare spreadsheets and support basic financial reporting

(4) Administrative Support, Office Coordination, and Project Support

• Manage day-to-day office operations and administrative tasks
• Coordinate and handle incoming and outgoing communications
• Monitor, order, and maintain office supply inventory
• Provide ongoing support to staff across departments
• Organize and coordinate weekly firm lunches and events
• Provide support for specific projects assigned

(5) Team Collaboration

• Communicate effectively with team members to ensure smooth workflows
• Provide direct support to the Managing Partner and COO primarily

Qualifications:

The ideal candidate has an undergraduate degree, is a team player with strong organization skills, effective communication skills, keen attention to detail, the ability to juggle multiple projects simultaneously, and the ability to work independently. Strong computer skills (particularly with Microsoft Office and familiarity navigating and working with financial spreadsheets) are a must.

• 2-3 years previous office experience or more
• As an office manager or assistant, or in a related role
• Mastery of the following programs:
• Microsoft Office Suite and 365, Adobe Acrobat Pro, SharePoint & Mac OSX
• Ability to prioritize and multitask while meeting tight or short-notice deadlines
• Superb written and verbal communication skills
• Detail-orientation, tremendous organization, and flexibility
• Positive attitude and ability to work well in groups or teams

To apply, please submit your resume and a brief cover letter. The office is located in Tenleytown, DC, one block from the metro. Compensation is commensurate with experience.

Oppenheim Zebrak, LLP is an equal opportunity employer that hires and employs individuals regardless of age, race, color, religion, national origin, disability, sexual orientation, gender identity or expression, marital status, or other considerations prohibited by federal or District of Columbia law.