Logistics & Warehouse Manager

Position Summary

The Logistics & Warehouse Manager will build and lead warehouse and logistics operations for the Pleasanton site from the ground up. This role is responsible for establishing practical processes for receiving, storage, inventory control, internal material movement, and outbound logistics for raw materials, consumables, intermediates, and finished media while supporting production continuity, inventory accuracy, compliance, and site growth.

Key Responsibilities

• Build and manage all warehouse and logistics operations, including receiving, quarantine, release staging, storage, picking, shipping, and cycle counting - set up the function, not just maintain it.

• Set up practical warehouse zoning for raw materials, released goods, non-conforming material, cold storage, hazardous materials, and outbound staging.

• Implement and maintain accurate inventory control, lot traceability, FEFO/FIFO rules, and reconciliation practices.

• Partner closely with QA, Production, QC, Procurement, and Finance on material status, usage, and transaction accuracy.

• Lead inbound and outbound shipment coordination, including domestic freight, cold-chain shipments, documentation, and carrier and vendor management.  

• Manage warehouse layout, racking, labeling, material flow, and visual controls to support safe and efficient startup operations.

• Ensure compliant storage and handling of chemicals, gases, temperature-sensitive materials, and waste-related staging where applicable.

• Develop warehouse SOPs, forms, training records, and KPI reporting for inventory accuracy, on-time shipment, and dock-to-stock performance.

• Lead ERP / inventory system setup, transaction discipline, barcode / label workflows, and physical count processes - build the workflows, not just support them. 

• Lead root cause investigations and corrective actions for shipping errors, inventory discrepancies, damaged goods, and material excursions.

• Build and manage relationships with freight forwarders, local carriers, and key suppliers to improve service and cost.

• Responsible for inventory accuracy targets, dock-to-stock time, on-time shipment rates, and warehouse inspection readiness.

Qualifications

• Bachelor’s degree or equivalent experience in supply chain, operations, logistics, business, or a related field.

• 5 years of warehouse / logistics experience in biotech, pharma, life sciences, or another regulated industry,with experience building warehouse processes and ERP/inventory workflows from scratch or early stage. .

• Strong understanding of inventory control, warehouse flow, lot traceability, and quality status segregation.

• Experience with ERP or inventory systems and strong transaction discipline.

• Comfortable working hands-on in a startup environment while also setting processes, metrics, and controls.

Preferred Experience

• Experience with raw material handling for media, biologics, chemicals, or lab supplies.

• Familiarity with hazardous materials storage, cold-chain logistics, and regulated shipping documentation.

• Forklift / pallet handling experience and practical knowledge of warehouse rack planning preferred.

Working Conditions / Physical Requirements

• Able to stand, walk, and move materials through warehouse and lab support areas daily.

• Able to lift up to 35 lbs occasionally.

• Able to support periodic early / late shipment windows when needed.

Ideal Candidate

Someone who can build systems, take full ownership, and run the warehouse without needing daily oversight. A self-starter who sets up processes and metrics while staying hands-on, thrives in a startup environment where things move fast and change often, and takes pride in keeping inventory accurate, shipments on time, and the warehouse inspection-ready.  

Equal Opportunity Employer

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law. 

Note

This job description is intended to describe the general scope of the role. Responsibilities may evolve as the Pleasanton site ramps and organizational needs change.