Financial Administrative Assistant

General Description

Operation Smile is seeking a motivated and detail-oriented Financial Administrative Assistant to assist with the processing and depositing of donor checks during our peak giving season. This position plays a key role in ensuring the accurate and timely handling of donations that directly support our global mission.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

Essential Functions

• Process and record incoming donor checks in accordance with internal finance procedures.
• Prepare donor check batches to our third-party check processor.
• Perform in-house deposits of select donor checks.
• Communicate regularly with the third-party processor, as well as internal teams.
• Maintain organized digital and physical storage of all processed checks.
• Support the Finance Department with other administrative and donation processing tasks as needed.
  
  

Qualifications

Job Qualifications and Skills Required:

• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (especially Excel and Outlook).
• Ability to maintain confidentiality and handle sensitive donor information.
• Reliable, professional, and able to work independently and collaboratively in an office setting.
  
  

Additional Information

This is an in-person position located at Operation Smile’s headquarters in Virginia Beach, VA.

Expected work schedule: Estimated 10 hours per week