Records Specialist

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Provide records creation, circulation, storage, tracking, transfer and retention services as defined or outlined in Opensity’s service agreement with client.

Responsibilities

• Register new files and track the circulation of files to and from client staff in Records Management System (RMS) database
• Prepare inactive files for offsite storage or digitization, performing file culling activities as requested
• Perform regular inventory of files stored at client facilities, or offsite storage vendors
• Assist client with retention and file transfer activities, obtaining relevant files, preparing file indexes, staging for review, and preparing for shipment
• Assist client with clean-up activities, including triage, categorization, and appropriate storage or disposition of content
• Prepare reports related to the activity of the Records Department
• Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries
  
  

Requirements

• High School Diploma or GED
• 1 year file, records, imaging/scanning experience
• Familiarity with FileTrail, iManage Records Manager, Autonomy Records Manager (FileSurf), LegalKey, NetDocument, OpenTEXT DM or similar Records Management Systems
• Strong verbal and written communication skills
• Detail oriented and attention to detail and accuracy
• Good organization skills with ability to manage multiple tasks
• Ability to lift or move 40 lbs. or greater
• Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
• Ability to walk, bend, kneel, stand or sit for an extended period of time
• Preferred Shift: 8:30 am-5:00 pm, Monday - Friday (In office / No remote work)
  
  

The Compensation range for this role is up to 24.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

$13.50 - $38.76