Lead Records Associate

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

We’re seeking a detail-oriented Lead Records Associate to support daily file room operations and ensure accurate, organized document management. This role is ideal for someone who takes pride in maintaining structure, enjoys hands-on work, and can balance independent responsibilities with team support.

• Job Title: Lead Law Firm Records Specialist
• Location: Bloomington, MN, 55420
• Schedule: Monday – Friday, 8:00 AM – 5:00 PM
• Pay Rate: $23–$25/hour Full benefits eligibility after 30 days, 5 days of sick time, 10 days of accrued vacation, and tuition reimbursement eligibility after 1 year.
  
  

Key Responsibilities

Records & File Management

• Organize, maintain, and manage physical and digital files to ensure accuracy and accessibility
• File incoming documents in the correct order and location with a high level of precision
• Create and update file indexes and maintain structured filing systems
• Retrieve, track, and deliver files, documents, and materials upon request
  
  

File Room Operations

• Oversee daily file room activities and serve as a subject matter expert on processes and procedures
• Maintain attorney files and ensure all records are current and properly stored
• Monitor and track file movement, ensuring materials are returned and accounted for
• Support file lifecycle management, including file closing, storage, and destruction processes
  
  

Team Support & Collaboration

• Provide guidance and support to file room team members, including leading one Records Associate
• Partner with attorneys, staff, and administrative teams to support document requests and projects
• Assist with special projects, including document organization, audits, and reporting
  
  

Administrative & Office Support

• Assist with mailing projects, labeling, and light administrative tasks
• Provide backup support to reception as needed
• Support copy and scanning projects as time allows
• Maintain organization and cleanliness of file rooms, conference rooms, and shared spaces
  
  

Physical Requirements

• Ability to lift and move file boxes up to 50 pounds
• Comfortable with extended periods of standing, walking, bending, and reaching
• Ability to work in a physically active environment, including file rooms and storage areas
  
  

Qualifications

• 2–5 years of records or file room experience, preferably within a law firm environment
• Strong organizational skills with high attention to detail
• Experience with records management systems (e.g., NetDocs, FileTrail) is a plus
• Proficiency with Microsoft Office and basic computer applications
• Ability to work independently and as part of a team
• Strong communication skills and a proactive approach to problem-solving
• Ability to manage physical file handling and maintain accuracy under deadlines
  
  

Core Strengths

• Detail-oriented with a focus on accuracy and organization
• Reliable and consistent in maintaining structured processes
• Team-oriented with the ability to support and guide others
• Adaptable and responsive to changing priorities
  
  

$17.25 - $49.88