What are the responsibilities and job description for the Data Entry Specialist position at Open Systems Technologies?
Data Entry Specialist
Location: Marlborough, MA
Pay: $30/hr
Job Summary:
Administers payments; performs general Accounting and Compliance Functions (examples: invoice processing, account coding, systemic entries, and compliance testing). Maintains MS Excel logs timely and accurately.
Responsibilities:
- Reviews invoices for payment and processing
- Reviews each line to decide upon proper coding. Requires cross-referencing multiple department project schedules as sources.
- Identifies coding and pricing issues (such as incorrect project types and duplicate invoices) and works with vendor and/or internal teams to resolve.
- Maintains Payment and Tracking logs
- Processes non-contractual and Special Project Invoices (~1,500 invoices)
- Processes Architecture & Engineering (A&E invoices ~700 Invoices)
- Using independent discretion, codes payments to Oracle accounts and corrects coding errors. Utilizes departmental reference materials including project reports, accounting sources and institutional knowledge gained through years of experience.
- Raises potential issues to management. Makes recommendations based on past experiences to solution or develop processes to remediate.
- For assigned areas, maintains logs that track costs and spend by project / invoice.
Qualifications:
- Business-related experience, preferably in a corporate setting for a large company
- Detail-oriented is a must and critical
- Excellent verbal and written communication skills
- Ability to prioritize amongst a large workload
- Payment processing experience preferred
- Proficient with Excel and Microsoft Office products
- Lucernex knowledge is a plus but not required
- Working knowledge of DocuSign
- Working knowledge of Oracle preferred
- Ability to work with various contractors
- Works independently with minimal guidance/supervision
Salary : $30