Type: Full Time, Exempt

Location: Remote-first, our Headquarters are located in San Francisco, California. 

About Internet Archive & the Open Staffing Foundation  

Open Staffing Foundation (OSF) is a nonprofit that provides staffing services for the Internet Archive and other mission aligned organizations. 

Internet Archive is a non-profit library, headquartered in San Francisco, with an ambitious mission: to provide “Universal Access to All Knowledge” — the books, web pages, audio, television and software of our shared human culture. Our 150 team members have built one of the top 300 websites in the world, https://archive.org/. The Internet Archive digitizes thousands of books a day and collects a hundred million web pages a week. In its 25 years, it has built one of the largest digital libraries in the world by working with hundreds of national and international libraries, archives, museums, universities, and non-profits.

Job Summary

Reports to the Director of Philanthropy and works as a member for the Philanthropy team. Responsibilities include: supporting all facets of administration associated with the Director of Philanthropy’s role such as donor communications, outreach and meeting preparation;  supporting fundraising events, campaign management, and generating advisory meetings and materials in a concise and timely fashion.

Essential Duties & Responsibilities

• Administrative Support: Support the Director of Philanthropy with database management, schedule and coordinate meetings, preparing documents and materials for donor meetings and managing all aspects of a very busy calendar and weekly meetings. 

• Donor Relations: Support donor recognition efforts, including the preparation of thank-you letters, acknowledgments, webinars and reports.

• Event Coordination: Help organize fundraising events, including logistical planning, guest management, and support.

• Fundraising Campaigns: Support the planning, implementation, progress and contributions through the Philanthropy team’s GoFundMe platform, and manage patron donor communication through the Zendesk platform.

• Research and Reporting: Conduct research on potential grant opportunities, and philanthropic foundation and funding trends, and assist in preparing reports and presentations for internal and external stakeholders.

Competencies to Succeed in the Role

Basic Abilities

• A commitment to the mission - to provide “Universal Access to All Knowledge”

• Possesses a passion for philanthropy and a learning mindset. 

Communication Skills

• Impeccable communication and writing skills, with an ability to communicate information and ideas clearly and in a persuasive manner.

Interpersonal Skills

• Ability to work collaboratively in a fast-paced and team-oriented environment.

• Possesses a flexible approach to work, and is adaptable to a non-traditional and unique work culture.

Organizational Skills

• Able to keep schedules on track while coordinating outreach efforts.

• Solid organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.

Computer Knowledge

• Proficient in Google suite, Slack, and donor databases.

Able to Reason & Think Critically

• Capable of solving problems with sound judgment and practical approaches.

Education and Experience

• Required: Bachelor’s degree in nonprofit management, communications, business, or a related field preferred.

• Required: Four (4) or more years of experience in administrative support or a related role.

• Required: Experience working in Google suite, Slack, and Zendesk.

• Preferred: Familiarity with donor management software such as: Salesforce, Raiser’s Edge, Cici CRM, Zendesk, GoFundMe.

• Preferred: Experience working in a nonprofit environment.

IMPORTANT: We like cover letters. It helps us see how you communicate and express yourself in writing. Candidates who provide a cover letter will be prioritized.

Benefits & Perks

Internet Archive works with Open Staffing Foundation to recruit, hire and retain staff. Open Staffing Foundation offers a comprehensive benefits package, including PTO, paid holidays, medical, dental, and vision benefits, health savings and flexible spending accounts, commuter benefits, short-term and long-term disability coverage, and retirement programs. 

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At the Open Staffing Foundation, we believe our best work happens when diverse perspectives come together. We strongly encourage applications from individuals in groups underrepresented in the tech and library industries. We are proud to be an equal-opportunity employer, committed to fair employment practices regardless of race, color, religion, national origin, age, sex, marital status, ancestry, disability, genetic information, veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by federal, state, or local law.

We also aspire to make the online job application process accessible to any and all users. If you have a disability that impacts your ability to complete the application process, and would like to request assistance or accommodation, please contact us: info@archive.com

Lastly, pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.