Administrative Assistant

💛 Personal satisfaction from making a difference every day


💵 Competitive pay


🩺 Comprehensive benefits: Medical, Pharmacy, Vision, Dental, Disability, Life Insurance, and Employee Assistance Program


🌴 Paid time off & holidays


🏆 Employee recognition programs


📈 Career growth opportunities

SUMMARY

The administrative assistant is to provide support to the on-going operation of Open Arms Care Corporation. The administrative assistant is the first person seen when entering the facility, therefore the administrative assistant has a potent impact. The administrative assistant acts as an aid for all positions in the facility.

ESSENTIAL FUNCTIONS

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  • Greet visitors at front desk and direct them to the appropriate person.
  
  
  • Type all documents in a timely manner.
  
  
  • Enter client trust checks.
  
  
  • Answer the phone, direct calls and take messages.
  
  
  • Keep track of turn around documents.
  
  
  • Copy materials as needed/requested.
  
  
  • File timesheets
  
  
  • Make bank deposits, Social Security Income and Social Security Administration checks and returned money.
  
  
  • Process all Social Security Administration and Social Security Income forms.
  
  
  • Maintain all office machines.
  
  
  • Complete payee representative forms.
  
  
  
  
  
  
  • Order all supplies monthly with the support of the accounting clerk.
  
  
  • New Hire Badges
  
  
  • Responsible for setting up and cleaning up for executive meetings.
  
  
  • Other duties as assigned
  
  
  
  

QUALIFICATIONS

High School Diploma or GED

Computer knowledge of Excel, Word, and Quicken.

Stampli and Ramp experience a plus.

One year’s experience as an administrative assistant.

Organizational skills.

Excellent written and verbal skills.

Must be able to demonstrate cooperative team skills.

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Open Arms Care Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender identity, sexual orientation, or genetics.