Senior Payroll Specialist

OPARC believes that all individuals deserve the human right to be valued members of society regardless of their intelligence or physical capabilities. OPARC exists to make training, employment, and social opportunities available and to be the champion for thousands of people with disabilities in Southern California.

We are looking for an individual with at least 3 years of experience specifically with ADP payroll systems and advanced proficiency with Excel. This position does require driving and will need a valid California Driver license. 

Job Title: Senior Payroll Specialist

Position Summary: 

The Senior Payroll Specialist will be responsible for processing payroll, ensuring compliance with state and federal regulations, and generating and analyzing ADP payroll reports. This role requires expertise in ADP with a strong understanding of payroll best practices, tax laws, and reporting functions within ADP Workforce Now.

Key Responsibilities

• Process and administer payroll for all employees, ensuring accuracy and timeliness.
• Maintain and update payroll records, including new hires, terminations, wage adjustments, and deductions.
• Generate and analyze ADP payroll reports to ensure compliance, accuracy, and business insights.
• Ensure compliance with federal, state, and local payroll regulations, including tax withholdings, wage garnishments, and deductions.
• Assist in year-end payroll processing, including W-2 and 1099 preparation.
• Work closely with HR and Finance to ensure payroll accuracy and resolve discrepancies.
• Handles and resolves complex payroll discrepancies and irregularities including managing out-of-cycle pay runs and retroactive pay adjustments.
• Manage payroll audits, identify issues, and implement corrective measures as needed.
• Works with Home Managers and employees, being a senior point of contact, to ensure that queries and problems are resolved promptly, delivering excellent customer service standards.
• Completes and returns, payroll data to other third-party organizations like State departments, courts, and Child Support Agency.
• Maintain confidentiality and security of employee payroll information.
• Researches changes in federal, state, and local payroll regulations by actively researching and interpreting new laws or changes and ensures the organization remains compliant.
• Facilitates audits by providing records and documentation to auditors.
• Other duties as needed.

Qualifications

• 5 years of payroll processing experience, preferably in a senior or lead role.
• Extensive experience with ADP payroll software, including running ADP reports and data analysis.
• Strong understanding of payroll laws, tax regulations, and compliance requirements.
• Advanced Excel skills (pivot tables, VLOOKUP, data analysis) preferred.
• Excellent attention to detail and problem-solving skills.
• Strong communication and customer service skills.
• Ability to manage sensitive information with discretion and confidentiality.

Preferred Certifications:

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.

Authority: As assigned by the Chief Financial Officer and/or Human Resources Director.

Reports To: Chief Financial Officer

Supervisory Responsibility: Sr. Payroll Specialist will oversee the finance department in the absence of the CFO.

Requirements: Able to lift up to 25 lbs. by self; up to 150 lbs. with one other person; able to push wheelchair with participant up to one mile; standing walking, sitting, pushing bending, pulling required; squatting and repetitive motion may be necessary.  Proper handling/use of chemicals for cleaning and work crews may be necessary, use according to manufacturers labeled instructions.

Hours:   8:00 – 4:30, Monday through Friday,

Compensation: $65,560 - $71,885