What are the responsibilities and job description for the Accounts Receivable Specialist position at Opaa!?
POSITION SUMMARY:
The Accounts Receivable Specialist is responsible for various accounting functions surrounding customer invoicing, cash receipts and collections. The ideal candidate will have a strong understanding of the end-to-end billing process.
FUNCTIONS OF THE JOB
Essential Functions
- Demonstrate and promote Opaa!’s Core Values of “Act in the Best Interest of the students, schools and communities we serve; Be honest in everything we do; Have a passion to serve others; Commit to continuous improvement”.
- Export billing data from Boss software and produce accurate, detailed, monthly invoices in accordance with our client contracts.
- Create weekly customer billings for catering and other special events.
- Create and maintain all cash receipts in Great Plains, including miscellaneous deposits and cash application of receivables.
- Facilitate payment of invoices due from clients by sending reminders and contacting clients when payment has not been received by date due.
- Continuously review the AR aging report to identify overdue accounts and take necessary steps to resolve, maintaining detailed documentation of all interactions and actions taken.
- Resolve discrepancies and client billing issues; perform write-offs when approved.
- Audit all labor reimbursement forms for approvals and accuracy. Set up the positions in BOSS and ensure monthly invoicing of labor reimbursement is completed and accurate.
- Assist with the preparation of month-end billing accruals.
- Support team in gathering documentation and responding to audit requests.
- Gain an understanding of all accounting systems and how they impact financial data, including Great Plains, Prophix, Emburse expenses reporting, Boss and ADP.
- Engage with customers in a professional, courteous and respectful manner to build and maintain positive relationships.
- Maintain focus on continuous improvement and solutions by recommending process improvements to senior management.
- Additional duties as assigned.
POSITION QUALIFICATION REQUIREMENTS
Education: High School Diploma, required
Experience:
- Minimum of three years of experience in a similar position.
- Strong attention to detail to ensure accuracy and recognize errors
- Understanding of the general ledger and chart of accounts
- Critical thinking, analytical and problem-solving skills.
- Knowledge and experience with creating and manipulating spreadsheets
- Effective follow-up and multi-tasking skills.
- Demonstrated teamwork skills.
- Strong ability to integrate and communicate effectively, orally and in writing, with all levels of the organization. Able to write business correspondence and memos.
- Experience with MS Office.
- Basic understanding of accounting software and report builders; knowledge of Great Plains is a plus.
- Must be able to appropriately handle confidential information.
Why You’ll Love Working Here
- Great location – Close to highway, beautiful area with shops and restaurants nearby.
- Hard-working team – We care about our company and like to do things right.
- Fun culture – Office celebrations, frequent catered lunches, and a positive team atmosphere.
- Flexibility – Flexible on hours and when life comes up.
- Caring and compassionate leadership – Demonstrates a commitment to valuing and respecting associates through open communication and a focus on well-being.
Working Conditions: Working conditions commonly associated with the performance of the functions of this job.
- Inside office working conditions.
- Minimal travel required.
- Annual Leadership Conference – Possible four days away from home
- Business Reviews – Attendance to one Business Review per school year, with a possible overnight stay depending on location.
Machines, Tools, Equipment and Work Aids that may be representative but not all inclusive of those commonly associated with this position:
Computer, Calculator, Telephone, Fax, Scanners, Printers, Postage Machine, Inventory/Billing Management System (BOSS), Great Plains Software, Microsoft Office Suite
Opaa! is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
The position is part-time. For more information about the schedule, please apply to speak with the recruiter.
