Purchasing Assistant

Position Summary

The Assistant to the Director of Supplier Relations has an integral role within the Purchasing Department. This individual is expected to carry out multiple functions and follow directions in tracking invoice pricing, invoice exception/reconciliation, BOSS system support, detailed pivot reporting, and product maintenance.

Essential Functions

FUNCTIONS OF THE JOB

• Develop clear understanding of the BOSS system processes, reporting functions, and pricing by distributor as related to invoicing.
• Monitor all receipts for exceptions in the BOSS system for clearing and exporting to the Accounts Payable side in accounting.
• Continually improve the process for communication with the field regarding receipts and production substitutions from distributors.
• Develop strong internal relationships with Field and Home Office Opaa! team members.
• Act as liaison between the Pricing Coordinator and Director of Nutrition Services on all receipt issues and reporting.
• Communicate issues and errors in pricing to the Pricing Coordinator when BOSS exceptions reveal errors.
• Track and manage invoices Received but not Approved for Export within BOSS to support the AP team.
• Develop reports to track issues and errors created when received improperly by Field team members regarding company’s products, pricing, etc.; preparing and analyzing meaningful reports for use by the Director Supplier Relations.
• Support the Pricing Coordinator and Director Supplier Relations with data gathering and report formatting as needed.
• Support all field teams with BOSS additions and items for special events and catering.
  
  

Marginal Functions: No marginal functions identified

Physical/Visual Activities or Demands: Physical/visual activities or demands that are commonly associated with the performance of the functions of this job.

• While performing the duties of this job, the employee is frequently required to stand, walk, sit, climb, balance, kneel, crawl, push, pull, grasp, feel, taste, smell, talk, hear, and reach with hands and arms.
• The employee must exert over 25 pounds of force occasionally and/or be able to frequently lift, carry, push, pull, or otherwise move objects up to 35 pounds.
• Specific vision abilities required by this job include concentrated attention, depth perception, ability to bring objects into sharp focus, color vision.
  
  

Working Conditions: Working conditions commonly associated with the performance of the functions of this job.

• Inside and outside working conditions.
• Frequently works around moving mechanical parts and is frequently exposed to wet and/or humid conditions and extreme heat.
• Occasionally exposed to toxic or caustic chemicals and extreme cold.
• Noise level is occasionally loud.
  
  

Position Qualification Requirements

Education: BS Degree in a related field preferred, but not required

Experience

• 3-6 years accounting experience in account/invoice reconciliation.
• Strong analytical and reporting skills
• Experience with usage of inventory/ordering systems required.
• Strong ability to integrate and communicate effectively, orally or in writing internally in the organization.
• Able to effectively write business correspondence and memos/emails.
• Ability to foster positive relationships and strong internal partnerships.
• Strong project management skills with ability to lead and motivate team mates.
• Team player who is responsive, respectful of others, and willing to “roll up sleeves” and work with team members at all levels to accomplish tasks.
• Proven track record as a high-performing, self-starter who accepts responsibility for accomplishing personal goals.
• Proficient in the use of Microsoft Office software (Word, Excel, Outlook, PowerPoint, Access).
• Willingness to travel (less than 10%).
  
  

Machines, Tools, Equipment And Work Aids That May Be Representative But Not All Inclusive Of Those Commonly Associated With This Position

Computer, Calculator, Telephone, Smart Phone, Fax, Scanner, Copier, Printer

License(s)/Certification(s) Required: None

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.

"Commonly associated" is not intended to mean always or only. There are different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.

All activities, Demands, Conditions and Requirements are linked to Essential Job Functions unless marked with an asterisk, which denotes linkage only to marginal function(s).

Opaa! is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.