Hardware Operations Project Coordinator

We re looking for a proactive Project Coordinator to keep R&D operations moving, from managing hardware inventory and device logistics to coordinating procurement and resolving vendor issues. You ll partner across teams, track requests from start to finish, and spot opportunities to improve processes. The ideal candidate is highly organized, an excellent communicator, and eager to use AI and project management tools to work smarter.

Responsibilities

• Inventory
• Inventory Management / Device Logistics: Inventory and distribution management for hardware prototypes and commercial devices.
• Work closely with the Logistics team to coordinate device transfers.
• Work closely with procurement specialists to procure additional commercial devices as needed, based on inventory levels.
• Conduct and maintain periodic inventories of all prototypes and commercial devices.
• Perform firmware updates across hardware prototypes.
• Procurement
• Coordinate procurement activities for a Research and Development team.
• Complete purchase requests and monitor progress of the requests through each stage of the procurement process.
• Proactively escalate cases with cross-functional partners across the business as needed.
• Work closely with external vendors to solve procurement, logistics, and invoicing issues.
• Identify and document recurring issues to identify areas for improvement.
  

Required Skills

• 3 years of experience working in a similar coordinating role.
• Independent, driven, eager to learn, and share information with other team members.
• Experience using communication tools such as Gmail, Calendar, and G Suite.
• Strong written and verbal communication skills.
• Customer service mindset; collaborate with multiple stakeholders to solve problems.
• Organizational skills with the ability to handle multiple concurrent activities and to work successfully under pressure; proactive problem solver.
• Experience keeping project documents and document templates up-to-date; reviewing and presenting reports to the management team.
• Interpersonal skills to be able to interface effectively with a broad range of technical staff.
• Motivation to work with AI to streamline workflows and improve operational efficiency.
  
  

Preferred Skills

• Experience in maintaining a Hardware inventory tracking program.
• Experience using project management tools.
• Education: Bachelor s degree OR equivalent experience.
• Familiarity with leveraging AI-powered tools to streamline workflows and improve operational efficiency.
  
  

Benefits

• 401(k).
• Dental Insurance.
• Health insurance.
• Vision insurance.
• We are an equal-opportunity employer and value diversity, equality, inclusion, and respect for people.
• The salary will be determined based on several factors, including, but not limited to, location, relevant education, qualifications, experience, technical skills, and business needs.
  
  

Additional Responsibilities

• Participate in OP monthly team meetings and participate in team-building efforts.
• Contribute to OP technical discussions, peer reviews, etc.
• Contribute content and collaborate via the OP-Wiki/Knowledge Base.
• Provide status reports to OP Account Management as requested.
  
  

About Us

At OP, we help you harness the power of technology for maximum impact. A technology consulting and solutions company, we offer advisory and managed services, innovative platforms, and staffing solutions across a wide range of fields including AI, cyber security, enterprise architecture, and beyond. For nearly two decades, we ve been challenging the status quo of the consulting industry, serving up fresh, ingenious thinking through a radically lean structure. Together, this strategy delivers unprecedented performance at an unparalleled pace for faster results that propel your business forward.