Administration Assistant (Part Time)

Executive Assistant is an integral part of the team and plays an important role in providing administrative support to the key senior staff. your role will be ensuring seamless day-to-day operations and optimal efficiency. This role requires managing complex executive schedules, coordinating both in-person and virtual meetings.responsible for screening communications, organizing meeting agendas, and ensuring follow-up actions are tracked and completed. Additionally, the position involves preparing, editing, and proofreading documents, reports, and presentations assisting with social media and system data entry. Provide high-level administrative support and assistance.Manage and maintain executive schedules, including calendar management, travel arrangements, and meeting coordination.Handle sensitive and confidential information with utmost discretion.Prepare and edit documents, reports, and presentations for internal and external use.Act as the point of contact between executives and internal/external stakeholders.Screen and direct phone calls, emails, and other communications.Schedule, organize, and prepare materials for meetings, including agenda creation, note-taking, and follow-up actions.Arrange and manage logistics for in-person and virtual meetings (conference calls, video conferences).Arrange detailed travel itineraries, accommodations, and transportation for the President and other staff.Process and reconcile expense reports in a timely manner.Assist with special projects as assigned.Track project timelines, deliverables, and ensure deadlines are met.Draft, edit, and proofread correspondence, presentations, and other communications for the President.Coordinate communications between departments and ensure proper flow of information.Maintain high levels of professionalism and diplomacy when dealing with executives and external partners.Ensure office operations run efficiently and coordinate with IT when necessary.Performs additional duties, including helping with events and planning.Performs other related duties as assigned. BASIC QUALIFICATIONS:Strong verbal and written communication and composition skills with ability to interact at all organizational levelsPossess high level of independent decision making and professional judgementHigh level of emotional maturity and professionalismForward looking thinker, who proactively seeks opportunities and proposes solutionsCapability to manage multiple projects and priorities in a fast-paced environmentExpert level computer experience; Microsoft Office Suite, Outlook, PowerPoint, Excel and WordAbility to make good decisions, independently plan and carry out assignments with minimal guidanceStrong attention to detail and ability to maintain confidentiality PREFERRED QUALIFICATIONS:Associate or Bachelor’s degree in business, communications or related disciplineCompany DescriptionOntech Talent, is where innovation meets expertise in the dynamic realm of IT and Engineering recruiting and staffing. Founded by industry visionary Nicole Whitbeck Dohnal, Ontech Talent has emerged as the premier strategic partner for Fortune mid to large companies seeking unparalleled talent solutions.