What are the responsibilities and job description for the Accounts Receivable Specialist position at Online Labels Group and Careers?
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Overview: The Accounts Receivable Specialist records, verifies, and posts payments received by the organization. Ensures transactions are recorded promptly and accurately in accordance with internal accounting policies. Reconciles payments with accounts receivable ledger and prepares reports of delinquent accounts. Responsible for ad hoc customer billing and responding to customer inquiries regarding bills.
Shift: Monday-Friday 8:00am-5:00pm. This role is in office only and does not have any remote opportunities at this time.
Pay: Based on experience at the time of offer.
Benefits
- Medical
- Dental
- Vision
- Supplemental Insurances
- Paid Time Off (PTO)
- 401(k)
- Holiday Pay
- Potential Monthly Production Bonuses
Desired Traits/Requirements:
- A team player who drives independent work, but a willingness to collaborate as needed in a fast-paced environment.
- Excellent verbal and written communication skills.
- Strong data entry skills along with a natural affinity for numbers.
- High degree of accuracy and attention to detail.
- Integrity, discretion, and confidentiality when dealing with sensitive internal and external stakeholder information.
- Customer service orientation with the ability to interact verbally and electronically with internal and external stakeholders.
- Ability to anticipate work needs and interact professionally with customers.
- Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
- Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
What you'll do
- Receives and posts customer payments (cash, checks, credit cards, and bank wires) to specified accounts in keeping with standard procedures.
- Prepares deposits and cash receipt logs and generates aging reports.
- Independently monitor customer accounts including, but not limited to credit limits, past due balances, and open orders.
- Directs contact with customers and salespeople on past due accounts for collection activities.
- Facilitates payment of invoices due by sending reminders and contacting customers.
- Investigates and resolves any outstanding issues with customers that may be preventing payment, with the assistance of the Accounting Manager as applicable.
- Reconciles receivables accounts each month.
- Analyzes and performs reference checks for credit applications.
- Reviews, generates, and applies customer credit memos when needed.
- Uploads invoices using EDI for specific customers.
- Relays changes of information to appropriate stakeholders.
- Cross train to serve as backup in related accounting departmental functions.
- Performs other related duties as assigned.
Experience Requirements: While general accounting experience is preferred, at least 2 years of office experience with exposure to collections, account management or office management is required at a minimum.
Equal Employment Opportunity: At Online Labels Group, we don't just accept difference — we celebrate it, support it, and thrive on it to benefit our employees, our products, and our community. Online Labels Group is proud to be an equal opportunity workplace for all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.