Payroll Coordinator - Data Management & Excel

ONIVERSE is looking for a dynamic Payroll Coordinator to join its headquarters in New York City, NY!

Job Title: Payroll Coordinator - Data Management & Excel

Department: Human Resources

Reports to: HR Admin Manager

Location: NY

FLSA: Non-Exempt

Hourly Pay: $30 / $35 USD hourly

Key Responsibilities:

Payroll Processing

• Process weekly, bi-weekly, or monthly payroll for all employees
• Review timesheets, overtime, and other payroll inputs for accuracy and compliance
• Ensure correct application of deductions, taxes, benefits, and garnishments
• Prepare and submit payroll for approval, and ensure timely payroll disbursement

Compliance & Recordkeeping

• Maintain accurate payroll records, reports, and documentation for audits and compliance
• Ensure payroll processing complies with federal, state, and local labor laws, including FLSA regulations
• Assist with audits and reporting requirements as needed
• Maintain confidentiality and security of payroll data

Employee Support & Communication

• Respond to employee inquiries regarding payroll, timesheets, deductions, and pay discrepancies
• Collaborate with HR and management to resolve payroll-related issues
• Educate employees on payroll processes, policies, and procedures

System & Process Improvement

• Maintain and update payroll system data, including employee additions, terminations, and changes
• Identify process improvements to streamline payroll operations and enhance efficiency
• Assist with testing and implementation of payroll system updates or new software

Qualifications:

Education & Experience:

• Associate degree in Accounting, Finance, HR, or related experience
• 2 years of payroll experience, preferably in a multi-state workforce environment
• Experience with payroll software and timekeeping systems (e.g., ADP, Paycom, Kronos, Workday)
• Advanced Excel skills

How we do it:

• Open Minded
• Pragmatic
• Authentic
• Passionate
• Dynamic
• Team Player

Oniverse was founded in 1986 close to Verona, Italy with the aim to create a new way of selling hosiery and beachwear for women, men and children, through a franchising sales network. More than thirty years later, Oniverse boasts more than 5,600 shops throughout the world with different brands such as Calzedonia, Intimissimi, Falconeri and Tezenis. The success of Oniverse is the result of a number of factors: the huge range of products, the particular attention paid to fashion and the unbeatable quality-price ratio. These are some of the features that have enabled Oniverse to satisfy even its most demanding customers.