Human Resources Assistant

Job Summary
The HR Assistant supports the daily operations of the Human Resources department and plays a key role in ensuring accurate employee data, smooth payroll processes, and consistent application of company policies. The ideal candidate will be a highly organized and detail-oriented, reliable, professional, and confidential team player with excellent communication skills and Paychex experience.

Key Responsibilities

Time & Attendance/Paychex Management

• Manage and run routine Paychex reports, ensuring accuracy and timely distribution
• Review and approve employee time off requests in Paychex
• Process timecard corrections, missing punches, and adjustments in coordination with Director of HR & Administration
• Assist with bi-weekly payroll preparation

Recruitment & Onboarding Support

• Assist with the end-to-end recruitment process
• Assist with Employee Benefits Administration
• Manage and setup various portal logons

HR Administration

• Maintain employee personnel files and ensure all documentation is complete, accurate, and compliant.
• Help keep the Employee Handbook updated by tracking policy changes and assisting with revisions.
• Assist with collecting and maintaining training records, acknowledgments, and certification files.
• Perform offboarding tasks such as exit checklists and system deactivations.
• Respond to employee questions related to payroll, PTO, benefits, policies, and HR processes, referring more complex issues to senior HR staff
• Assist in handling complaints and employee relations issues with professionalism and discretion
• Daily mail management
• Manage Supply ordering system and FSO supplies

Special Projects & Events

• Support the planning and execution of
• Acquisition tasks as assigned
• Other duties as assigned

Qualifications & Skills

• Minimum of a High School diploma or GED
• Prefer at least 1-3 years of HR administrative work experience
• Experience with Paychex HRIS system strongly preferred
• Desire and ability to provide excellent customer service to internal and external customers.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong data entry, organizational & time management skills.
• Problem solving capabilities.
• Ability to work independently, multi-task, and manage deadlines
• Excellent verbal and written communication skills
• Exceptional attention to detail
• Ability to handle sensitive and confidential information with discretion, integrity, and professionalism
• A proactive, team-oriented individual and strong interpersonal skills

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

Salary : $21 - $25