Financial Administrative Assistant

Job description:

Job Summary:

The Financial Administrative Assistant is a versatile professional responsible for providing support across various functions within the accounting department. This role ensures seamless operations by assisting with a wide range of tasks, including accounts payable, accounts receivable, reconciliations, and general ledger activities. The ideal candidate is adaptable, detail-oriented, and capable of stepping into multiple roles as needed to maintain department efficiency.

Key Responsibilities:

• Accounts Payable (AP):
• Process invoices, ensure proper coding, and match purchase orders to invoices.
• Assist in preparing and issuing payments.
• Accounts Receivable (AR):
• Generate and send customer invoices and follow up on outstanding payments.
• Reconcile customer accounts and resolve billing discrepancies.
• Reconciliations:
• Perform reconciliations for bank accounts, credit cards, and general ledger accounts.
• Research and resolve discrepancies in a timely manner.
• Month-End/Year-End Close:
• Assist in preparing journal entries and maintaining accurate financial records.
• Provide support for audits and other compliance activities.
• General Administrative Tasks:
• Organize and maintain financial records and documentation.
• Respond to internal and external inquiries regarding financial matters.
• Special Projects:
• Support special accounting projects and cross-functional initiatives as assigned.
• Fill in for team members during absences or high-volume periods.

Qualifications:

• Education & Experience:
• 1-3 years of accounting or bookkeeping experience.
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred, but not required
• Skills & Abilities:
• Strong understanding of accounting principles and procedures.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Exceptional organizational and multitasking skills with keen attention to detail.
• Strong communication and interpersonal skills.
• Ability to quickly adapt to different tasks and work environments
• Proficiency with Epicor is preferred, but not required.
• Other Requirements:
• Demonstrated ability to maintain confidentiality and handle sensitive financial data.
• Willingness to learn and take on new responsibilities as needed.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Work Location: In person

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person

Salary : $20 - $24