What are the responsibilities and job description for the Administrative Assistant position at One80 Intermediaries?
As the Administrative Assistant, the position requires organization, motivation, strong communication, customer service skills, and a positive attitude. The Admin. Assistant is the first point of contact for our clients, advisors, and visitors, and provides general office support with a wide variety of administrative duties and related tasks. The candidate will have the ability to prioritize multiple tasks, handle tasks thoroughly and expeditiously, be proactive and follow through on projects to successful completion, often with deadline pressures.
Your Impact:
- Open and manage two office suites, arriving by 9:00 AM Monday-Friday and supporting daily frontdesk operations
- Handle incoming calls, voicemails, and messages with accuracy, efficiency, and professionalism
- Greet, assist, and direct visitors while maintaining a welcoming office environment
- Manage incoming and outgoing mail, shipments, and vendor coordination (USPS, FedEx, UPS), including occasional dropoffs/pickups (mileage reimbursed)
- Maintain inventory and organization of office, kitchen, and conference room supplies across both suites
- Ensure cleanliness, organization, and presentation of suites, including kitchens, common areas, and seasonal decor
- Order, set up, and occasionally pick up food for internal meetings and office needs (mileage reimbursed)
- Partner with the Operations Manager on daily operations, projects, administrative support, and occasional overtime during peak periods (primarily December)
Successful Candidates Will Have:
- Exceptional organizational skills with the ability to prioritize multiple tasks, maintain accuracy, and meet deadlines in fastpaced environments
- Highly adaptable, collaborative team player who proactively supports colleagues and takes on new responsibilities
- Strong interpersonal and communication skills, fostering positive relationships and delivering expertlevel written and verbal communication
- Proven ability to handle confidential information with discretion while providing a high level of customer service
- Resourceful selfstarter who excels both independently and as part of a team, consistently achieving performance goals
- Proficient in Microsoft Office 365 with a forwardthinking mindset focused on continuous improvement and problemsolving
Risk Strategies is the 9th largest privately held U.S. brokerage firm offering comprehensive risk management advice, insurance and reinsurance placement for property & casualty, employee benefits, private client services, as well as consulting services and financial & wealth solutions. With more than 30 specialty practices, Risk Strategies serves commercial companies, nonprofits, public entities, and individuals, and has access to all major insurance markets. Risk Strategies is an Accession Risk Management Group company, with over 200 offices and more than 5,000 employees across the U.S. and Canada.
Our industry recognition includes being named a Great Place to Work, Best Places to Work in Insurance, and on the Inc. 5000 list as one of America's Fastest Growing Private Companies. We are committed to being good stewards for our company, culture, and communities by having a strong focus on Environmental, Social, and Governance issues.
Pay Range:
$21.35 - $26.50 HourlyThe pay range provided above is made in good faith and based on our lowest and highest annual salary or hourly rate paid for the role and takes into account years of experience required, geography, and/or budget for this role.
One80 Intermediaries is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.
Learn more about working at One80 Intermediaries by visiting our careers page: www.one80.com/careers.
Personal information submitted by California applicants in response to a job posting is subject to One80'sCalifornia Job Applicant Privacy Notice .
Salary : $21 - $27