Executive Assistant

Job Summary

Growth potential with youth-centered non-profit dedicated to health, wealth and wellness for historically marginalized communities...

One of the most critical members of the agency's Executive Leadership Team, this role provides: vital support to agency-wide operations and youth & family programs; office management; and direct support to the executive leadership team.

Responsibilities include making travel arrangements, preparing for meetings and events, supporting internal/external communications, and developing and maintaining efficient office systems.

We are looking for a dynamic administrative leader who:

• Has strong work ethic
• Brings expertise in operational leadership
• Is trustworthy and supportive
• Demonstrates commitment to excellence
• Values community wellness

Minimum Qualifications:

• High School Diploma
• At least four years directly related experience
• Valid Driver’s License with acceptable driving record
• Reliable Transportation for use during shift (post-office/bank)

Required Knowledge and Skills:

• Knowledge of best practices in office management systems and SOPs
• Extremely detail-oriented with strong communication and organizational skills
• Technology Fluent (Microsoft Office Suite, Constant Contacts, Payroll, etc.)
• Ability to prioritize, multi-task, work under pressure, and meet deadlines
• Exceptional customer service skills in person, over the phone and virtually
• Positive and flexible attitude in an ever-changing environment
• Ability to work independently and as a valued team support

Desired Knowledge and Skills:

• Bookkeeping/Non-Profit accounting practices
• Non-Profit/Youth Program leadership support practices
• Payroll/HR policies and procedures

Responsibilities

• Ensuring administrative systems to optimize office efficiency
• Calendar coordination and management
• Event, Program and Project planning support
• Communications, Newsletters, Social Media Management
• Manage, schedule, and coordinate meetings and travel
• Record detailed meeting minutes
• Assist in grant preparation and reports
• Develop and maintain efficient office filing system
• Update and maintain agency policies and procedures
• Order office/program supplies and manage inventory
• Maintain contact lists
• Act as the point of contact for internal and external stakeholders and guests
• Liaise with executive and senior administrative assistants to handle requests

Join our team as an Executive Assistant where your organizational expertise will empower our leadership while fostering an energetic and supportive work environment. We value proactive individuals who excel at multitasking and thrive on delivering outstanding administrative support!

Pay: $20.00 - $24.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Flexible spending account
• Paid time off
• Professional development assistance
• Referral program

Work Location: In person

Salary : $20 - $24