Client Services Associate

Do not use the Apply Now button on LinkedIn to apply. See instructions below.

Job ID: CSA602

Location: Burlington, VT with frequent travel to Montpelier, VT

Status: Full time

Firm Summary

Headquartered in Burlington, Vermont, One Day In July is a rapidly growing investment firm committed to distrusting the financial industry with a focus on reducing fees and improving portfolio performance for investors.

One Day In July provides investment management and fiduciary financial advice, generally focused on index funds, to clients in Vermont and across the United States. Our growth has been rapid, and we are expanding our administrative team to help ensure the firm can continue to meet its high standards for excellent client service while remaining in compliance with all applicable regulations. We are fiduciaries on all client accounts.

Click here to read about our firm's culture and priorities.

Job Description

As a Client Services Associate at One Day In July, you will assist the financial advisors with the following duties:

• Assist Advisor Team with calls from both prospective and existing clients; schedule meetings and manage client meetings.
• Review materials related to new clients and accounts to ensure proper documentation and help facilitate a smooth onboarding process.
• Update client records, organize communications and take corrective action as needed in both Charles Schwab and the company CRM.
• Coordinate with clients to complete various paperwork and other tasks.
• Prioritize and track items that need to be accomplished while managing deadlines.
• Become an expert in the day-to-day activities of the business and be able to train others.
• Manage and execute various projects for the firm.
• Coordinate communications and workflows with Advisors and others in the firm.
• Organize a great deal of paperwork and digital files.

A strong candidate will:

• Have a proven record of providing superior client service, attention to detail, and documentation.
• Be an excellent communicator, both written and verbal.
• Possess excellent organizational skills.
• Demonstrate excellent Microsoft Excel skills.
• Be proactive: identify opportunities and problems and take them to the next level without being asked.
• Be able to “wear multiple hats” and quickly adapt to changing priorities.
• Focus on processes and controls with the ability to understand and assess risk.
• Possess a positive attitude, tremendous grit, and ability to prioritize.
• Have a commitment to maintaining confidentiality and ethical standards.
• Share our firm's mission and investment philosophy of lowering fees and espousing the value of diversified, low-cost index funds.
• Possess a strong understanding of financial concepts and how they apply to investment management.
• Demonstrate financial acumen and a strong interest in investment management strategies.

What's in it for you?

• There is opportunity for someone in this role to move into a financial advisor position over time. Part of that transition process includes obtaining a Series 65 license.
• Feel great about offering an honest, transparent solution to Vermonters and Americans trying to save for retirement. One Day In July is a fiduciary: we are legally and ethically obligated to act in our clients’ best interest. (Only 12% of people registered with the securities industry are registered in a way that requires them to be fiduciaries on all accounts.)(1)
• Win on price: our prices tend to be lower than many of our competitors' prices. It is fun to be in a firm that is winning and taking market share.(2)
• Join an established but rapidly growing firm.
• Enjoy a low-meeting culture.
• Build a solid foundation for understanding the complex realm of regulatory requirements and compliance best practices applicable to Registered Investment Advisory firms.
• Be part of a friendly, hardworking team that prides itself on mutual respect for one another.
• Develop mastery of subject areas that help clients and other employees.

Hours / Location

• This job is full time.
• Burlington, VT with frequent travel to Montpelier, VT

Salary

• $65,000 - $75,000 commensurate with experience.

Benefits

• 401k plan with low-cost index funds and One Day In July strategy embedded. No high fee funds (this matters greatly, as you’ll learn if you work here)! Available after meeting eligibility requirements.
• 401k match. Available after meeting eligibility requirements.
• An excellent Mac laptop with a fast processor and retina screen, a sit-down / stand-up desk, plenty of space to work comfortably, relatively private work areas, and other resources for top productivity. Our employees are not cogs in a machine and we don’t treat them that way.
• Paid vacation. Number of weeks commensurate with experience. Includes the luxury of being required (yes, required) by the firm’s founder to disconnect from work on your vacation days.
• Health care plan.
• A Plant for your desk (sometimes it's even alive).

To Apply

Please send the following to Burta Kelly at careers@onedayinjuly.com

• A resume in PDF format.
• A cover letter in PDF format. In your cover letter, let us know what is unique about you that we should know. Additionally in your cover letter, include at least one paragraph explaining what makes you stand out from other applicants. We are looking for previous demonstrations of excellence and commitment, and the more granularity you can provide, the better.
• In addition to your cover letter, submit a one-page, single-spaced PDF. On the top half, describe a situation where you identified a problem or inefficiency and developed a solution or a time where you had to challenge an established process or policy. What was the problem, how did you approach the situation, and what was the result? On the bottom half, define “excellence” in the context of prior jobs you have held. We want these answers from you, not AI.
• The Job ID at the top of this posting should start the subject line of your email.

1. “FINRA 2024 Industry Snapshot” FINRA, Dec 13, 2024

2. Source: The Kitces Report, "2024 Financial Planner Productivity Study" Retrieved 10 May 2025. The statement applies to clients with at least $150,000 in assets under management. Clients with lower assets under management are subject to a minimum annual advisory fee that may not be lower than that of our competitors'.

We respond to all diligent applicants. We keep all applications private.

One Day In July LLC is an equal opportunity employer.