What are the responsibilities and job description for the Commercial Loan Administrator position at One Community Bank?
Why One Community Bank
Why join One Community Bank? Our actions demonstrate our tenets: Invest in Relationships, Trust the Team, See the Upside, Encourage New Ideas and Think Big! We serve clients, support colleagues and invest in our communities because we aspire to be the Best Billion Dollar Bank in the World!
The one bank that's different from other banks. We began as a single location serving the Oregon, Wisconsin, community back in 1976. Since then, One Community Bank has grown to serve 19 locations. Come grow with One Community Bank! We have been voted a Top Work Place eight years in a row!
Role Overview
One Community Bank is hiring a Commercial Loan Administrator in Stoughton, WI to support the smooth flow of business lending from request to closing. This role is responsible for accurate commercial loan documentation, coordinating closing logistics, and keeping loan and portfolio records complete, current, and compliant.
What you’ll do:
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Compile data from multiple sources and assemble closing document packages
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Review entity documentation, identify required signers, and ensure documents are properly executed as legally binding
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Prepare loan documents in LaserPro with correct structure, covenants, conditions, and language; deliver documents on time
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Order title work and flood determinations; review title reports and confirm appropriate title insurance coverage
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Coordinate with title companies on closings, including wiring and disbursement of funds
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Perfect collateral (mortgages, assignments of rents, title liens, UCC filings, assignment of life insurance, etc.) and manage documentation
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Board new loans in the core system; complete renewals/modifications, core maintenance, and participation loan administration
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Provide responsive support to lenders and external partners; address QC/audit findings and complete Adverse Action documentation
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Handle phone/email inquiries, correspondence, scanning, and related administrative support
What you bring:
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High School diploma/equivalent (Associate or Bachelor Degree preferred) and at least 2 years banking experience
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Detail oriented; able to manage multiple tasks at once and prioritize work consistently throughout the day
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Positive, pleasant attitude and willingness to assist in other Organization functions as needed
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Knowledge of loan documentation software, fair lending, project management, and financial services rules/regulations/policies/procedures
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Understanding of business and personal financial statements, tax returns, and credit reports
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Strong problem solving, communication, and organizational skills; able to set task priorities to meet deadlines
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Advanced Microsoft Office skills (LaserPro/Abrigo preferred, not required)
If you’re ready to contribute accuracy, follow-through, and strong partner support, apply today.
Your Typical Day
Your morning starts by triaging a shared pipeline—new business loan requests, upcoming closings, and time-sensitive document fixes—then mapping the day around deadlines. You’ll spend focused blocks building and double-checking document sets, pausing to confirm signature authority details and to follow up on title and flood items. Midday often includes coordinating with a title company on closing timing and funding logistics, while keeping Commercial Bankers in the loop on what’s ready and what’s pending. Between tasks, you’ll update the core system, file and scan documents, and respond to phone/email questions so nothing stalls. You wrap up by reconciling what closed, what needs follow-up, and what’s queued for tomorrow—leaving the portfolio clean, current, and audit-ready.
Benefits That Matter
- Medical, Dental, and Vision coverage
- 401(k) with match
- Life Insurance, Short-term and Long-term disability insurance
- Flexible Spending Account (FSA)
- Paid Time Off (PTO)