What are the responsibilities and job description for the Land Development Project Administrator position at ON TOP OF THE WORLD COMMUNITIES LLC?
Job DetailsJob Location: OC - Ocala, FL 34481Position Type: Full TimeJob Category: ConstructionJob Summary/Overview
The Land Development Project Administrator serves as vital link coordinating project review & compliance with governmental and local permitting agencies; project scheduling, tracking, utility provider and agency coordination. This role is responsible for the technical administration of land development projects, ensuring that improvement plans, final plats, and related documents move seamlessly from conception to completion.
The ideal candidate is a detail-oriented professional who excels at managing complex schedules in Microsoft Project, coordination with public utility entities, and maintaining precise documentation via Bluebeam, Dropbox and Excel. You will support the Land Development Manager and department members by tracking critical deadlines, monitoring project costs, ensuring that all dates given for receivables and deliverables are attained and maintain compliance with company and safety standards.
Essential Duties and Responsibilities
The following statements describe the principal functions of this position and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may be expected to perform other duties as assigned, including working in different areas to cover absences or balance the workload. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Project Scheduling & Tracking: Create and maintain project individual and Master Schedules, tracking project deadlines against lot demands to ensure development stays on pace with sales. Maintain a master tracking sheet for all agency and permit applications from submittal to permit issuance.
Utility & Technical Coordination: Act as the primary liaison for utility coordination with electric companies regarding site design, streetlight positioning, coordinating with EOR for final electrical CAD file production and distribution.
Document Control: Manage the receipt, naming, and electronic filing of all project documents using Bluebeam, Dropbox, and/or Excel to maintain most current project records. Maintain current lot status (contracted, MIR, permitted, etc.) for all neighborhoods in Excel format.
Compliance & Review: Perform detailed reviews of project related documents, applications, Improvement Plans and Final Plats for agency submittals and compliance. Ensure that all dates given for receivables and deliverables are attained.
Budgetary Awareness: Maintain a clear understanding of how job costs relate to project progress and provide regular status updates to management. Perform other duties as assigned.
Qualifications (Education, Experience, Technical Skills)
Education and Experience:
Bachelor's degree in construction management, real estate, or a related field preferred
1+ year of related experience required
Skills and Knowledge:
PC proficiency is essential (Windows environment)
Proficiency in Microsoft Office skills, including but not limited to Excel and Microsoft Project, is required
Proficiency in Bluebeam and Dropbox required
The ability to prioritize and manage multiple tasks simultaneously is required
Must be able to read, write, understand English, and have good verbal and written communication skills
Good customer service skills
Qualifications