Accounts Payable and Billing Specialist

On Time Experts | 2914 National Ct. Garland, TX 75409| Full Time| $23.00-$25.00 Per Hour

Who We Are

We're a growing team because we hire the best, and our customers love us for it. Based in DFW, we've built a strong reputation—you've probably seen our trucks and ads. But what truly sets us apart is our team culture. Here, you're appreciated for your hard work, encouraged to pursue ongoing training and education, and rewarded for being the best. People come to us for a job but stay for a fulfilling career with ample growth opportunities.

What We Do

We are a team of home service experts committed to ensuring the peak performance of your home’s plumbing, heating, and air conditioning systems.

Our Mission

We enrich the lives of our team, clients, and community through honesty, integrity, and a commitment to Legendary Service. We do whatever it takes!

Our Vision

To become the largest service company in the DFW market by delivering a Legendary customer experience, one home at a time.

Position overview:

The role of the AP and Billing Specialist will be responsible for creating invoices, credit memos, payment applications, multiple types of reconciliations, and other general accounting duties due to the customer and vendors. This position assists the Controller with the updates of the customer accounts while providing On-Time Experts customer service to achieve specific key factor goals. The candidate will have some AP and month-end close process duties assigned.

Duties and Responsibilities:

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

AR Duties:

• Process Batch Billing, complete all sales journals, and invoices.
• Handle AR Collections and AR Reconciliation
• Troubleshoot and resolve issues regarding the export of Invoices & Payments.
• Assist with problem-solving for customer accounts and financing
• Audit and maintain monthly memberships and cleanups
• Update daily AR report and notes
• Process refunds and chargebacks when necessary
• Manage Memberships and cancellations
• Responsible for checking and reconciling payments deposited.
• Reconcile AR-related cash, credit cards, ACH transactions, and checks daily.
• Monitor and apply Finance company payments and finance charges.
  
  

AP Duties:

• Post and pay AP a few vendor invoices and payments.
• Assist in reconciling disbursements
• Assist with end-of-month closing processes and reporting.
• Viable backup for Accounts Payable
  
  

Requirements:

• Minimum of 2 years of Accounts Receivable experience in a service field
• Minimum of 1 year of Accounts Payable experience in a service field
• Experience with balance reconciliations
• Ability to pass a background and drug screening
• Willingness to work in the office Monday – Friday|
• Standard eight-hour day & flexible (8 am – 5 pm)
• Proficiency with Microsoft Office - Excel, Word, Outlook
• Knowledge/use of ERP SERVICE TITAN & Sage Intacct a plus
• Communicate effectively via the telephone, e-mail, and in-person with customers, customer service representatives, vendors, and other internal personnel.
• Pass Pre-employment Background and drug screen
  
  

Minimum Qualifications:

• High school Diploma or higher
• Strong math aptitude - counting and calculation.
• Advanced data entry skills.
• Advanced standard Microsoft Office programs, especially Excel, Word, and Google Sheets
• Multitasker, detail-oriented, and a team player
• Effective communication skills (verbal and written) to work with all levels of users.
• Excellent organization skills, initiative, and able to prioritize and work independently.
• Must have the ability to adhere to flexibility in work schedule.
  
  

Perks:

• 401(k) with matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
  
  

If you're ready to join a team that values your excellence and offers a growth path, apply today!